Special Assistant to the Chancellor and Executive Administration

University of Alabama System Office • Tuscaloosa, AL

2d • Hybrid

About The Position

Reporting to the Chancellor, the Special Assistant to the Chancellor and Executive Administration will provide administrative support to the Chancellor and the Vice Chancellor for Administration and Chief of Staff. This position will aid these roles through communication to internal and external stakeholders, collaboration with System leadership on strategic priorities, and management of special events. The role involves managing administrative functions of the Office of the Chancellor and the Office of Administration, assisting the Chancellor with communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership, and assisting the Chief of Staff with coordination of divisional operations, administrative initiatives, and special projects. Additionally, the position will collaborate with senior leadership across the System on the Chancellor's strategic priorities, plan and manage System Office events, and coordinate events involving the Chancellor, the Chief of Staff, and/or the Board of Trustees. A key responsibility includes managing the UA System Office Fellows program.

Requirements

• Bachelor's Degree
• Five (5) years of relevant experience
• Proficiency in both verbal and written communication
• Strong organizational skills
• Ability to plan, manage, and coordinate events
• Ability to work collaboratively with senior leadership across the System
• Strong interpersonal skills to foster teamwork and effective collaboration
• Experience in managing programs
• Ability to oversee program activities, ensure alignment with strategic goals, and manage resources effectively

Responsibilities

• Managing administrative functions of the Office of the Chancellor and the Office of Administration
• Assisting the Chancellor with effective communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership
• Assisting the Chief of Staff with coordination of divisional operations, administrative initiatives, and special projects
• Collaborating with senior leadership across the System on the Chancellor's strategic priorities
• Planning and managing System Office events
• Coordinating with others across the System about events involving the Chancellor, the Chief of Staff, and/or the Board of Trustees
• Managing the UA System Office Fellows program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive