Executive Assistant to the Vice Chancellor of Development

Ivy Tech Community College • Indianapolis, IN

3h • Onsite

About The Position

The Executive Assistant to the Vice Chancellor of Development will provide administrative support to the Development and Sponsored Programs teams including administrative and web-based support for gift processing, gift acknowledgment, stewardship, event planning and other responsibilities assigned by the Vice Chancellor of Development.

Requirements

• Bachelor's degree in related field (or Associate degree combined with years of experience) plus 1-3 years’ related work experience
• Must understand fundraising/development work and the role it plays for an organization.
• Experience working with Salesforce or other fundraising databases.
• Excellent oral and written communication skills, strong organizational skills, and an ability to prioritize and handle multiple tasks.
• Ability to work well in a diverse environment and maintain confidentiality.

Nice To Haves

• Experience with Salesforce and Salesforce Marketing Cloud.
• Experience working with external constituents and/or working in a non-profit setting.

Responsibilities

• Processes and manages all accounts payable transactions for the Development office.
• Processes Emergency Student Aid requests in WorkDay.
• Assists with new fund or scholarship requests.
• Records any donor contact information changes in Salesforce.
• Assists in the management of the administration, implementation, and measurement of core donor stewardship efforts to provide a creative, consistent, donor-centric experience for donors at all levels.
• Assists with implementation of annual fund activities and other donor communications.
• Reviews all donor gifts on a daily basis and inform the Systems Office of the gifts that can be receipted.
• Reviews the Ivy Tech Foundation shared drive and identifies all gifts directed to Ivy Tech Indianapolis.
• Makes extensive use of technological resources including all desktop office programs, donor database, email and other technologies as required, including data entry, donor relations activities, and mailings and mail lists.
• Performs other duties as assigned.
• Communicates with the Systems Office on all gift processes and documentation needed for efficient donor relations.
• Assists with donor recognition process to ensure timely, accurate, and appropriate gratitude for donors’ generosity.
• Assists with the coordination and administration of scholarship processes including budget, fund maintenance and reporting/stewardship.
• Assists with the assessment and development of messaging, letters, or templates, including personalized major donor thank you letters and videos.
• Assists in creating and utilizing online forms, event registrations and video stewardship platforms.
• Through use of existing templates, assists with scheduling of newsletters, emails, e-solicitations, etc. to send to a given population.
• Schedules and coordinates meetings and conferences – may include location, catering, travel and lodging as necessary.
• Supports the planning and implementation of alumni engagement program events and activities, communications, volunteer opportunities and campus/community partnerships.
• Assists with coordination of fundraising events, as needed.
• Assists with coordination of Circle of Ivy annual event.

Benefits

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree