Executive Assistant to the Vice Chancellor of Development

Ivy Tech Community College • Indianapolis, IN

3d • $50,000 - $55,000 • Onsite

About The Position

The Executive Assistant to the Vice Chancellor of Development will provide administrative support to the Development and Sponsored Programs teams including administrative and web-based support for gift processing, gift acknowledgment, stewardship, event planning and other responsibilities assigned by the Vice Chancellor of Development. The Executive Assistant to the Vice Chancellor of Development must be a team player that possesses outstanding customer service, planning, organizational, and computer skills. Must be able to prioritize and successfully manage several projects while communicating regularly with the Vice Chancellor of Development. The candidate must thrive in a fast-paced environment and work efficiently with varying direction. The candidate must demonstrate strong interpersonal skills and be comfortable engaging donors and prospects with poise and self-confidence.

Requirements

• Bachelor's degree in related field (or Associate degree combined with years of experience) plus 1-3 years’ related work experience
• Must understand fundraising/development work and the role it plays for an organization.
• Experience working with Salesforce or other fundraising databases.
• Excellent oral and written communication skills, strong organizational skills, and an ability to prioritize and handle multiple tasks.
• Ability to work well in a diverse environment and maintain confidentiality.
• Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Nice To Haves

• Experience with Salesforce and Salesforce Marketing Cloud.
• Experience working with external constituents and/or working in a non-profit setting.

Responsibilities

• Processes and manages all accounts payable transactions for the Development office.
• Processes Emergency Student Aid requests in WorkDay.
• Assists with new fund or scholarship requests.
• Records any donor contact information changes in Salesforce.
• Assists in the management of the administration, implementation, and measurement of core donor stewardship efforts to provide a creative, consistent, donor-centric experience for donors at all levels.
• Assists with implementation of annual fund activities and other donor communications.
• Reviews all donor gifts on a daily basis and inform the Systems Office of the gifts that can be receipted.
• Reviews the Ivy Tech Foundation shared drive and identifies all gifts directed to Ivy Tech Indianapolis.
• Makes extensive use of technological resources including all desktop office programs, donor database, email and other technologies as required, including data entry, donor relations activities, and mailings and mail lists.
• Performs other duties as assigned.
• Communicates with the Systems Office on all gift processes and documentation needed for efficient donor relations.
• Assists with donor recognition process to ensure timely, accurate, and appropriate gratitude for donors’ generosity.
• Assists with the coordination and administration of scholarship processes including budget, fund maintenance and reporting/stewardship.
• Assists with the assessment and development of messaging, letters, or templates, including personalized major donor thank you letters and videos.
• Assists in creating and utilizing online forms, event registrations and video stewardship platforms.
• Through use of existing templates, assists with scheduling of newsletters, emails, e-solicitations, etc. to send to a given population.
• Schedules and coordinates meetings and conferences – may include location, catering, travel and lodging as necessary.
• Supports the planning and implementation of alumni engagement program events and activities, communications, volunteer opportunities and campus/community partnerships.
• Assists with coordination of fundraising events, as needed.
• Assists with coordination of Circle of Ivy annual event.

Benefits

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree