Spare Parts Coordinator/Buyer

Medtronic•Villalba, PR

2d•Onsite

About The Position

The Spare Parts Coordinator/Buyer is responsible for the planning, sourcing, purchasing, and inventory management of spare parts required to support manufacturing and maintenance operations. This role ensures timely availability of critical components, cost-effective procurement, supplier performance management, and accurate inventory control to minimize downtime and support continuous production.

Requirements

Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
Requires minimum of 4 years of relevant experience in maintenance services operations.

Nice To Haves

Strong understanding of GMP, quality systems, and regulated procurement requirements.
Experience supporting maintenance, engineering, or validation teams, including familiarity with critical spare parts strategies for GMP equipment.
Proficiency with ERP and CMMS systems (e.g., SAP, Oracle, Maximo) for inventory control, procurement, and master data management.
Strong analytical and organizational skills with demonstrated ability to optimize inventory levels while maintaining compliance and operational continuity.
Effective communication skills to interface with Quality, Engineering, Maintenance, and external suppliers.
Ability to work effectively in cross-functional, highly controlled environments with minimal supervision and high attention to detail.
Familiarity with preventive maintenance programs and spare parts planning for manufacturing equipment.

Responsibilities

Manage the end-to-end lifecycle of manufacturing spare parts, including identification, sourcing, storage, and replenishment.
Issue purchase orders, track order status, and ensure on-time delivery of parts.
Coordinate with engineering and maintenance teams to identify correct parts specifications aligned with approved equipment Bill of Materials.
Maintain optimal spare parts inventory levels to support production while minimizing excess stock and obsolescence.
Monitor usage trends, lead times, and criticality to establish reorder points and safety stock levels.
Perform periodic cycle counts, physical inventories, and reconciliation of discrepancies.
Ensure accurate data entry and maintenance of part numbers, descriptions, and costs within the ERP or MRP system.
Collaborate with maintenance, engineering and operation teams to forecast spare parts requirements.
Support preventive and corrective maintenance activities through timely parts availability.
Expedite urgent or critical spare parts orders to minimize equipment downtime.
Establish and maintain effective relationships with suppliers and service providers.
Ensure all procurement activities comply with Medtronic Villalba internal controls, auditing requirements, and applicable regulatory standards (e.g., GMP, ISO).
Maintain complete and accurate documentation, including quotes, supplier correspondence, and purchasing records.
Prepare reports related to inventory levels, spending, and supplier performance.
Participate in continuous improvement initiatives related to procurement efficiency, inventory accuracy, and maintenance reliability.
Support internal, customer, and regulatory audits by providing records, reports, and objective evidence related to procurement and spare parts management.
Participate in deviation investigations, CAPAs, and change control activities related to spare parts or suppliers.
Support new equipment installations, upgrades, or expansions by establishing spare parts strategies and initial inventories.
Collaborate regularly with Maintenance Planner/Scheduler and backfill duties when.
Perform other duties as assigned to support business needs.