Spare Parts Coordinator

The Vincit Group•Chattanooga, TN

About The Position

The role is responsible for receiving and processing all spare parts requests from ITG clients along with taking a customer’s written Scope of Work (SOW), developing a quote based on the SOW, and managing the project should we receive a purchase order based on said quote. This requires the ability to clearly understand the customer’s needs and acquire the latest pricing for the requested parts. It also requires that an accurate delivery time is provided with the returned proposal to the customer. This role also requires the processing of all parts purchase orders through ITG purchasing.

Requirements

2-5 years of verifiable work experience in machine building, automation, integration, or other automation intensive industry sector.
Strong knowledge of MS Word, MS Excel, MS PowerPoint, and Outlook.
Excellent communication and interpersonal skills.
Problem solving skills.
Critical thinking skills.
Committed team player.
Strong leadership skills.
Strong performance management skills capable assuring that projects are completed.
Ability to multi-task and bring multiple projects to completion on time and on budget.
Thorough knowledge of Jobscope and the use of PDF files.

Nice To Haves

Bachelor’s degree
Equivalent combination of education, training, or experience (for non-degreed candidates).
5+ years machine building, automation, integration, or other automation intensive industry sector.
Experience with Microsoft Project.
Experience with Solid Works.

Responsibilities

Receiving and processing all spare parts requests from ITG clients.
Taking a customer’s written Scope of Work (SOW) and developing a quote based on the SOW.
Managing the project should we receive a purchase order based on said quote.
Acquiring the latest pricing for the requested parts.
Providing an accurate delivery time with the returned proposal to the customer.
Processing all parts purchase orders through ITG purchasing.
Planning and conducting independent work requiring judgment in the evaluation, selection, application and adaptation of engineering techniques, products, procedures and criteria.
Plan and conduct cost estimates.
Working with custom-built systems and gaining a detailed understanding of how the systems work in order to develop estimates for potential customers.
Using ITG’s ERP system (Jobscope) to develop quotes using existing parts and assemblies or by creating new assemblies if required based off the customers’ written Scope of Work.
Develop lead times and potential costs through discussions with engineering, purchasing and the fabrication teams, along with following the project from concept to completion.
Partner with multiple departments/leadership, along with customers to ensure projects are completed on time and on budget, along with ensuring any changes or issues are communicated properly and in a timely manner.
Completes special projects upon request, and other duties may be assigned.