SP&D Project Coordinator

Starboard Cruise Services•Doral, FL

13d

About The Position

This role provides proactive daily administrative support to the VP, GM RCL & Asia and the Store Plan & Design (SPD) team, handling administrative tasks that contribute to successful day-to-day office operations. The position supports executive scheduling, meeting and travel logistics, expense reporting, and administrative and financial processes for SP&D projects. The employee must be available during core hours of 8:00 a.m. to 5:00 p.m. Monday through Friday and work 30 hours each week to maintain full-time status. Some flexibility in hours is permitted, and occasional evening and weekend work may be required. Travel is less than 10% of the time. The company describes its commitment to equal employment opportunity and an equitable workplace free of discrimination and harassment, where employees can show up authentically and thrive.

Requirements

Associate’s degree required.
4–6 years of experience.
Prior administrative experience.
Heavy calendar management experience.
Experience booking domestic and international travel.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Handle confidential and sensitive matters with discretion and tact, honoring confidentiality when appropriate.
Strong interpersonal communication skills, including active listening, checking for understanding, adapting communication to diverse stakeholders, and providing timely, helpful information.
Outstanding written and oral communication skills.
Ability to create reports, write policies and procedures, and draft correspondence.
Ability to prioritize competing assignments, meet deadlines, and follow through to completion with minimal supervision.
Ability to change direction at short notice and solve problems effectively.
A proactive, positive, enthusiastic approach, with ownership of work and a commitment to executing with excellence.
Strong sense of urgency and ability to remain composed under pressure.
Must be available during core hours of 8:00 a.m. to 5:00 p.m. Monday through Friday and work 30 hours weekly to maintain full-time status.
Occasional evening and weekend work may be required.
Travel requirement is less than 10%.

Responsibilities

Organize Microsoft Outlook calendars by responding to meeting requests and coordinating with other Assistants.
Organize, prioritize, and summarize incoming materials, special requests, and meetings.
Coordinate meeting logistics, including catering, meeting space, and communications with attendees.
Coordinate domestic and international travel, including air and ground transportation, hotel reservations, security, visas, and other travel documentation.
Process expense reports and review or approve others’ expense reports, ensuring compliance with travel and expense policies.
Provide administrative support to Store Planning & Design.
Create purchase orders, submit them for payment in Concur, and save financial information in the correct team folder.
Add financial backup for CAPEX projects in Smartsheet to track budgets.
Set up new vendors.
Generate boarding and cabin requests for the team as needed for projects and ship visits.
Submit, process, and archive Yard documentation.
Keep all SP&D team folders updated with relevant, current project information.