Sourcing Manager - FF&E

Loews Hotels•Nashville, TN

1d•Onsite

About The Position

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community in order to curate exciting, approachable and local travel experiences for guests. Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations. Growth and belonging start here; you’ll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role—from Guest Services to Finance, Culinary to IT—offers opportunities to grow and make a meaningful impact. Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

Requirements

Understanding and knowledge of basic accounting principles.
Strong interpersonal and time management skills.
Results driven; Highly organized and detail oriented with ability to manage large volumes of data. Discipline and self-motivation with strong ability to multitask.
Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases.
Travel – Less than 5%.
Minimum of three (3) years of project accountant experience.
Previous experience in Purchasing and / or Construction fields.
Experience with Oracle databases.

Nice To Haves

BS/BA degree preferred in finance, accounting or relevant/similar discipline but not required.

Responsibilities

Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager’s review and approval.
Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team’s specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms. Update OS&E library with specifications sheets, image, and negotiated unit costs. Create and update typical project cost summary reference for Design & Construction department use.
Regular attendance in conformance with standards.
May be required to work varying schedules to reflect business needs.
Required to attend all mandatory training sessions and meetings.
Perform other duties as assigned.