Site Procurement and Inventory Coordinator

Valiant Integrated Services•Fayetteville, NC

12d•Onsite

About The Position

VGS is seeking a Site Procurement and Inventory Coordinator to support day-to-day procurement and inventory requirements for the Womack Army Medical Center operations and maintenance program. The position processes local material and parts requests, obtains pricing, places and tracks orders, receives and labels materials, maintains procurement documentation, and manages onsite inventory. The coordinator works with the Procurement Manager, site management, maintenance personnel, vendors, and subcontractors to obtain required materials and services accurately, competitively, and promptly. The role also supports procurement reporting and routine administrative work, maintains electronic and physical records, coordinates uniform orders and exchanges, and may pick up materials from local vendors using a company vehicle. Work is primarily in an office and inventory-storage environment, with periodic access to warehouse, shop, mechanical, and other facility areas. The employee must follow applicable safety, security, infection-control, and site-access requirements.

Requirements

High school diploma or GED required.
At least 1 year of experience in procurement, purchasing, inventory control, warehouse operations, parts coordination, administrative support, or a related field; an equivalent combination of education, training, and relevant experience may be considered.
Working knowledge of purchasing, order tracking, receiving, and inventory-control practices.
Ability to research parts and supplies, compare vendor quotations, and maintain accurate purchasing records.
Strong organizational skills and attention to detail.
Ability to manage multiple requests, priorities, and delivery deadlines.
Ability to communicate professionally with employees, management, vendors, and subcontractors.
Ability to read and understand instructions, correspondence, quotations, purchase orders, packing slips, and product information.
Ability to prepare clear, professional emails, documentation, and routine reports.
Ability to follow established procedures and resolve routine issues involving several defined variables.
Proficiency with Microsoft Outlook, Word, and Excel.
Ability to learn company purchasing, work-order, and inventory-management systems.
Valid driver’s license with an acceptable driving record.
Ability to obtain and maintain any access authorization required for work at Womack Army Medical Center.
Ability to remain seated or standing for extended periods while performing administrative duties.
Ability to regularly lift and carry items weighing up to 10 pounds and occasionally lift or move items weighing up to 25 pounds.
Ability to walk through office, warehouse, mechanical, and maintenance areas as required.
Ability to bend, reach, stoop, and handle materials during receiving and inventory activities.
Ability to drive to local vendor and job-site locations as required.

Nice To Haves

Experience supporting procurement or inventory activities in a healthcare facility, military installation, government-contracting environment, or facilities maintenance program.
Experience purchasing maintenance, repair, and operations materials.
Familiarity with HVAC, electrical, plumbing, mechanical, construction, or general facility-maintenance parts.
Experience maintaining electronic purchase order logs and inventory trackers.
Familiarity with hazardous-material documentation and Safety Data Sheet requirements.
Occasional travel may be required.

Responsibilities

Receive, review, and process material, parts, supply, and service requests from site personnel.
Verify procurement requests are complete and accurate before processing.
Research parts, materials, supplies, manufacturers, vendors, and potential substitutions.
Obtain vendor quotations and compare prices for parts, purchase orders, and service orders.
Prepare and place orders with approved vendors and subcontractors according to company policies and purchasing procedures.
Track open orders, backorders, expected delivery dates, and outstanding vendor actions.
Communicate order status, delays, substitutions, and availability concerns to site personnel and the Procurement Manager.
Maintain purchase order logs, procurement trackers, supporting documentation, receipts, packing slips, and vendor correspondence.
Receive materials and verify deliveries against purchase orders, packing slips, and submitted requests.
Label and identify parts, and distribute or store materials appropriately.
Maintain onsite parts, materials, and supply inventory; monitor inventory levels and assist in establishing minimum and maximum stocking quantities.
Conduct routine inventory counts and assist the Procurement Manager with formal audits and reconciliation.
Investigate and correct inventory discrepancies.
Maintain Safety Data Sheets and hazardous-material inventory documentation.
Coordinate the company uniform ordering and exchange program with the applicable outside contractor.
Pick up parts and materials from local vendors using a company vehicle when required.
Coordinate returns, exchanges, warranty claims, damaged shipments, and incorrect deliveries.
Respond to routine procurement and inventory inquiries by telephone, email, or in person.
Support procurement reporting and provide requested information to the Procurement Manager and site leadership.
Maintain organized electronic and physical procurement records in accordance with company and contract requirements.
Perform routine administrative support, including data entry, scanning, filing, and document preparation.
Operate standard office equipment and procurement-related computer systems.
Follow company purchasing policies, ethical standards, safety requirements, and applicable contract procedures.
Perform other duties as assigned.