Procurement and Projects Coordinator

Boys & Girls Clubs of San Leandro•San Leandro, CA

3d•$24 - $33•Onsite

About The Position

The Procurement and Projects Coordinator ensures that after-school, intersession, and summer programs have the supplies and logistical support needed to operate smoothly. The role manages procurement, tracks budgets, supports attendance monitoring, coordinates audit-related documentation, and assists with special projects. It supports cost-effective purchasing, aligns expenses with program goals, distributes resources on time, and helps maintain compliance with grant and program requirements. The position combines strategic planning with hands-on coordination to improve operational efficiency and support high-quality youth programming. The coordinator works primarily in an administrative office at the Boys & Girls Clubs of San Leandro and serves as a liaison among the program department, vendors, and finance. The role reports to the Grant Compliance & Partnership Manager, has no direct reports, and is non-exempt. It is full-time and on-site, with compensation of $24.00–$33.00 per hour. The position may periodically require flexibility to accommodate organizational events or deadlines.

Requirements

Must be at least 25 years old to meet the organization’s liability insurance eligibility requirements.
At least 2 years of related or relevant experience monitoring inventory.
Excellent communication and interpersonal skills, including the ability to build strong working relationships at all staff levels.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously.
Familiarity with technology tools for inventory management and communication.
Proficiency in managing inventory-related data.
Ability to manage budgets, prioritize daily tasks, and maintain focus on long-term goals.
Proficiency in Microsoft 365, including Excel, Word, Outlook, OneNote, and Planner, and in Ramp.
Valid driver’s license and clean DMV record.

Nice To Haves

Bachelor’s degree.
Experience in a nonprofit, education, or youth development setting.
Familiarity with grant-funded programs and compliance requirements.
Knowledge of contract negotiation and vendor relations.

Responsibilities

Oversee purchasing of supplies for after-school, intersession, and summer programs, ensuring timely and cost-effective acquisition.
Coordinate with vendors, maintain stock levels, manage inventory, and ensure efficient distribution of supplies across program sites.
Assist with tracking program budgets, aligning expenses with allocated funds, and supporting budget forecasting and financial adjustments.
Prepare financial reports to support decision-making and fiscal responsibility within the department.
Assist with planning and organizing special projects, managing calendars, and ensuring program events meet established timelines.
Serve as a liaison among the program department, vendors, and finance to streamline procurement and operational processes.
Maintain accurate records of purchases, inventory, and budget allocations, and follow organizational procurement policies.
Support audit processes by providing required documentation and helping ensure compliance with financial and operational regulations.
Support attendance monitoring and coordinate audit-related documentation.
Identify procurement needs, respond to staff and stakeholder feedback, and develop solutions to improve service delivery.
Adapt purchasing plans and identify alternative suppliers as needed to address challenges and remain within budget.
Prioritize youth needs when sourcing supplies and resources, and collaborate with program staff on resource or schedule adjustments.