Site Document Controller Administrator

Skeena Gold + Silver • Area D (Iskut/Big Raven), BC

5d • Onsite

About The Position

Skeena Gold + Silver Limited is a Canadian mining company with a portfolio of exploration and development projects located in northwest British Columbia, Canada. Our current focus is on the revitalization of the high-grade, past-producing Eskay Creek gold-silver mine. Skeena is committed to leading the industry in reconciliation, diversity, and inclusion and we work in close collaboration with our Indigenous partners, leveraging their traditional knowledge and respect for the land. As a Skeena employee, you will become part of a dynamic, innovative, and results-driven work environment. Together, alongside colleagues of diverse backgrounds and experience you will help us operate safely, protect the environment, positively contribute to our local communities and build a state of the art mine in Canada. Come join our team to be a part of this amazing opportunity! Reporting to Skeena’s Document Control lead and Field Engineering Manager. This role involves a blend of administrative duties, document control, and Admin site support.

Requirements

• A minimum of three years of experience in a project admin and document control role.
• Collaborative team player with an exceptionally proactive mindset.
• Familiarity with engineering and construction terminology and workflows.
• Experience with Aconex and SharePoint.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong analytical, problem-solving skills and comfortable making recommendations.
• Capability to work in a self-directed manner and possess good time management skills.
• Exceptional written and verbal communication skills to support reporting, and communication between various stakeholders.
• All Applicants MUST be legally entitled to work in Canada.

Nice To Haves

• Post-secondary education in engineering technology, business administration, or a related field is preferred.

Responsibilities

• Receive, record, and distribute relevant documents such as design drawings, as construction drawings, shop drawings, contracts, technical specifications.
• Work closely with both internal and external parties such as contractors, subcontractors, consultants, to receive and distribute project documentation.
• Follow the project document control system, ensuring that all site documents are properly filed, organized, and easily retrievable both electronically and in hard copy.
• Track and continuously monitor document revisions to ensure all updates are accurate, properly approved, and that the latest versions are used on site at all times.
• Communicate all document changes effectively with the related team members.
• Generate documentation status reports for management and relevant project teams.
• Maintain close daily coordination with field engineers, QA/QC teams, and construction area managers to ensure only the latest approved drawings and documents are implemented on site.
• Actively engage and provide day-to-day administrative and document control support to the site management and construction team.
• Maintain accurate filing within Aconex for redline markups, as-built drawings, NCRs (Non-Conformance Reports), RFIs (Requests for Information), FCNs (Field Change Notices), MIRs, submittals, and other construction-related documentation.
• Ensure and maintain the distribution of the latest approved controlled hard copies of master drawings for construction site use.
• Assist in the preparation, compilation, and organization of construction work packages and handover documentation as required.
• Perform general administrative support including document filing, formatting, and distribution.
• Coordinate with document control as required while ensuring proper version control and archiving of technical and project documents.
• Maintain and update internal tracking systems and shared project folders.
• Other duties as reasonably assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree