Document Controller

GHD Group Pty Ltd • Waterloo, ON

3d • Hybrid

About The Position

At GHD, we are committed to supporting and empowering our people to make a positive impact and drive change. We offer opportunities to accelerate your career with the right technology and training. This role is for a Document Controller to support our growing project demands in our Waterloo office, joining our Engineering Design Organization (EDO) team. This is an exciting opportunity to help streamline our processes and build a path forward. Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility, with three days a week in the office.

Requirements

• 5 or more years of document control experience with a willingness to learn
• Post-secondary education in documentation technology or equivalent studies
• Team player with the ability to work independently to meet deadlines, goals, and objectives
• English essential
• Working knowledge and proficiency with one (or more) of the following document management systems: SharePoint, ProjectWise, ACC, Aconex, ASITE and/or PM+
• Intermediate to advanced level proficiency with Microsoft Word, Excel, Adobe Acrobat (PDF) and Bluebeam.

Nice To Haves

• Engineering and/or construction office experience is an asset
• Proficiency in French languages is an asset

Responsibilities

• Carry out the management and complete control of documents (receipt, verification, recording, dissemination and filing)
• Manage and coordinate deliverables and deliverable lists jointly with design teams
• Manage and coordinate supplier/vendor deliverables and deliverable lists
• Organize and maintain project documents according to document procedures
• Transmitting document as per the Document Review, Approval, & Distribution Matrix using the project’s Document Management System
• Maintain project communications and distribute documents to appropriate project teams
• Organize and maintain digital documents and reference materials for projects
• Support to design managers on other project controls
• Support design management team with project proposals and/or construction contract administration as needed
• Proactively monitoring the submission and progress of client/ subcontractor document deliverables and reporting submittal progress
• Establish working Procedure, DC responsibilities and reporting to ensure effective compliance on using of the project’s Document Management System
• Participates in the Project meetings in order to explain issues as naming conventions, revision, Document standards and formatting guidelines to the project team

Benefits

• Competitive compensation
• Pay transparency legislation adherence
• Reasonable accommodation for applicants with disabilities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees