Site Coordinator

Boys and Girls Clubs of North Central Illinois•Montgomery, IL

About The Position

The Site Coordinator oversees daily operations at an assigned Boys & Girls Club site and leads the delivery of safe, high-quality after-school programming. This active, hands-on role includes supervising program staff, engaging with students, coordinating activities, and communicating with families, school personnel, and organizational leadership. The Site Coordinator is the primary on-site leader and is accountable for maintaining a safe, organized, positive, and engaging environment for youth and staff. The position generally operates Monday through Friday from 12:00 PM to 6:00 PM. The Site Coordinator leads staff and student activities, supports youth development and program quality, handles site administration and safety procedures, and maintains professional relationships with families, schools, and community partners. The role requires consistent attendance, punctuality, sound judgment, and accountability.

Requirements

Must be at least 18 years of age.
High school diploma or equivalent required.
Strong leadership, organizational, communication, and problem-solving skills.
Ability to supervise, coach, motivate, and hold employees accountable.
Ability to manage student behavior and resolve conflicts professionally.
Availability Monday through Friday, generally from 12:00 PM to 6:00 PM.
Valid driver's license required.
Ability to satisfy applicable background checks, screenings, and mandatory training requirements.
Ability to perform regular physical activity, including frequently standing and walking; regularly bending, kneeling, crouching, reaching, and moving between program areas; and lifting and carrying supplies and equipment weighing up to 25 pounds.
Ability to assist with pushing, pulling, and moving materials using safe handling practices.
Ability to remain actively engaged and responsive while supervising youth, staff, and site operations.
Ability to communicate effectively and maintain awareness of safety concerns.
Ability to demonstrate sound judgment, patience, organization, and manage competing priorities.
Ability to remain calm and professional during stressful situations, conflicts, emergencies, and behavioral challenges.

Nice To Haves

Additional education beyond a high school diploma or equivalent.
Experience working with children or teens.
Prior supervisory, leadership, or management experience.
Bilingual abilities.
Nonprofit or youth development experience.

Responsibilities

Oversee daily site operations and ensure staff are prepared, assigned responsibilities, and actively engaged.
Provide direction, coaching, and accountability to Youth Development Assistants; monitor their attendance, punctuality, performance, and adherence to organizational expectations.
Address staffing concerns and operational challenges, adjusting assignments based on student attendance, program needs, and approved staffing levels; escalate concerns to the Area Manager as appropriate.
Maintain a safe, structured, and inclusive environment and ensure appropriate staff-to-member ratios and active youth supervision.
Oversee student attendance, check-in, transitions, and authorized dismissal procedures, ensuring students are never left without appropriate supervision.
Respond to injuries, emergencies, behavioral concerns, and unsafe situations; follow child protection, emergency, and incident-reporting procedures.
Ensure staff understand and follow evacuation, lockdown, and other applicable safety procedures, and report serious incidents, suspected abuse or neglect, and safety concerns through appropriate channels.
Supervise, mentor, support, and provide feedback to Youth Development Assistants; establish clear expectations for professionalism, punctuality, teamwork, active supervision, and student engagement.
Lead daily staff communication and assist with training, onboarding, and employee development.
Plan, coordinate, and oversee educational, recreational, STEM, arts, sports, and enrichment activities that support youth development, educational achievement, social-emotional growth, and life skills.
Engage with youth, support staff in implementing programming, promote positive behavior management, and use appropriate redirection, conflict resolution, and de-escalation techniques.
Monitor program quality, student participation, and attendance trends; support continuous improvement and recognize student and staff achievements.
Build professional relationships with students, families, school personnel, and community partners; serve as the primary on-site contact for daily program questions and concerns.
Communicate program updates, student concerns, and operational needs appropriately while following school district policies and maintaining confidentiality and professional boundaries.
Maintain accurate attendance, program documentation, incident reports, and required administrative records.
Monitor supplies, equipment, and facility conditions; ensure classrooms, gyms, and shared spaces are clean and organized after programming.
Coordinate student dismissal, closing procedures, and staff assignments; assist with food service, front desk operations, and other site responsibilities as needed.
Communicate staffing, facility, safety, and operational concerns to the Area Manager and support assessments, reporting, and quality-improvement initiatives.
Model professionalism, appropriate dress, positive communication, and organizational values; comply with child protection, confidentiality, photography, social media, and electronic communication policies.
Complete required DCFS Mandated Reporter, C.A.S.E., CPR/First Aid, and other organizational training; participate in required meetings and professional development and maintain required certifications.
Accurately record hours worked and complete required work activities during paid working time.
Perform other related duties as assigned.