Site Coordinator

Boys and Girls Clubs of North Central Illinois•Aurora, IL

3d•Onsite

About The Position

The Site Coordinator oversees daily operations and supervises program staff to ensure safe, high-quality after-school programming at an assigned Boys & Girls Club site. This active, hands-on leadership position involves staff supervision, student engagement, program coordination, and communication with families, school personnel, and organizational leadership. The Site Coordinator is the primary on-site leader, responsible for maintaining a safe, organized, positive, and engaging environment for youth and staff. The role requires consistent weekday attendance, generally from 12:00 PM to 6:00 PM, and accountability for site operations, staff performance, youth safety, program quality, and administrative requirements. The Site Coordinator works with Youth Development Assistants, students, families, school personnel, and community partners, and reports operational concerns to the Area Manager as appropriate.

Requirements

Must be at least 18 years of age.
High school diploma or equivalent required.
Strong leadership, organizational, communication, and problem-solving skills.
Ability to supervise, coach, motivate, and hold employees accountable.
Ability to manage student behavior and resolve conflicts professionally.
Availability Monday through Friday, generally from 12:00 PM to 6:00 PM.
Valid driver's license required.
Ability to satisfy applicable background checks and screenings and complete mandatory training requirements.
Ability to perform the essential physical and mental functions of the position, with or without reasonable accommodation, including frequent standing and walking; regular bending, kneeling, crouching, reaching, and moving between program areas; lifting and carrying supplies and equipment up to 25 pounds; and assisting with pushing, pulling, and moving materials using safe handling practices.
Ability to remain engaged and responsive during active supervision and communicate effectively while maintaining awareness of safety concerns.
Ability to demonstrate sound judgment, patience, organization, and manage competing priorities.
Ability to remain calm and professional during stressful situations, conflicts, emergencies, and behavioral challenges.
Consistent attendance, punctuality, leadership, professionalism, and accountability are expected.

Nice To Haves

Additional education beyond a high school diploma or equivalent.
Experience working with children or teens.
Prior supervisory, leadership, or management experience.
Bilingual abilities.
Nonprofit or youth development experience.

Responsibilities

Oversee daily site operations, prepare for programming, coordinate staff, assign responsibilities, and ensure staff are actively engaged.
Monitor staff attendance, punctuality, performance, and adherence to organizational expectations; provide direction, coaching, feedback, and accountability to Youth Development Assistants.
Address staffing, performance, conflict, and operational concerns promptly, escalating matters to the Area Manager when appropriate.
Adjust staff assignments based on student attendance, program needs, and approved staffing levels.
Maintain a safe, structured, and inclusive environment, ensure active supervision and required staff-to-member ratios, and prevent youth from being left without appropriate supervision.
Oversee student attendance, check-in, transitions, and authorized dismissal procedures.
Respond to injuries, emergencies, behavioral concerns, and unsafe situations; follow child protection, emergency, and incident-reporting procedures and report serious incidents or suspected abuse or neglect through appropriate channels.
Ensure staff understand and follow evacuation, lockdown, and other applicable safety procedures.
Plan, coordinate, and oversee educational, recreational, STEM, arts, sports, and enrichment activities that support youth development, educational achievement, social-emotional growth, and life skills.
Engage with youth, support staff in delivering programming, establish behavioral expectations, and use appropriate redirection, conflict-resolution, and de-escalation practices.
Monitor program quality, participation, and attendance trends; support continuous improvement and recognize student and staff achievements.
Build professional relationships with students, families, school personnel, and community partners; serve as the primary on-site contact for daily program questions and concerns.
Communicate program updates, student concerns, and operational needs appropriately; follow school district policies and maintain confidentiality and professional boundaries.
Maintain accurate attendance, program documentation, incident reports, and other administrative records.
Monitor supplies, equipment, and facility conditions; keep classrooms, gyms, and shared spaces clean and organized after programming.
Coordinate student dismissal, program closing procedures, and staff assignments; assist with food service, front desk operations, and other site responsibilities as needed.
Communicate staffing, facility, safety, and operational concerns to the Area Manager and support assessments, reporting, and quality-improvement initiatives.
Model professionalism, appropriate dress, positive communication, and organizational values; follow child protection, confidentiality, photography, social media, and electronic communication policies.
Complete required DCFS Mandated Reporter, C.A.S.E., CPR/First Aid, and other training; participate in required meetings and professional development and maintain required certifications.
Accurately record hours worked and complete required activities during paid working time.
Perform other related duties as assigned.