Simulation Coordinator

City of Kansas City•Kansas City, MO

About The Position

The Simulation Program Coordinator is responsible for the daily operations of the SIMPACT department, including comprehensive planning, scheduling, and coordination of simulation-based activities. This role ensures adherence to SIMPACT policies, current simulation best practices, and safety standards. The coordinator provides essential administrative and departmental support, including documentation management, report generation, and interdepartmental workflow coordination to ensure smooth and effective program operation. The role also contributes to broader departmental engagement through participation in student interviews and KCU service initiatives.

Requirements

Familiarity with PC and Mac platforms with expertise in MS Office Suite, particularly Excel, and the ability to learn additional software programs
Minimum two years’ experience in office management or equivalent
Maintain concurrent memberships in appropriate professional societies
Participation in professional development
Participation in community outreach programs
Strong interpersonal and communication skills (written and oral) to interact with and work effectively with faculty, staff, students, and vendors in a positive, helpful and cooperative working relationship
Organizational and time management skills to keep materials in order, track various projects, maintain files, and follow through assignments to completion
Ability to create complex schedules
Ability to maintain confidentiality of information
Ability to quickly learn new technology
Bachelor’s degree in a related field (e.g. business management) or equivalent experience
Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other equipment including items stored at various levels, including overhead
Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
Be able to lift up to 20 pounds
Be able to sit or stand for up to four consecutive hours without a break
Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

Nice To Haves

Knowledge of medical terminology and human anatomy/physiology is a plus

Responsibilities

Manage and maintain the SIMPACT schedule—including OSCEs, simulation sessions, classroom activities, and special events—in alignment with SIMPACT policies and program needs
Serve as the primary point of contact for scheduling requests from all entities utilizing SIMPACT (e.g., COM, CDM, PsyD, GME, and others)
Coordinate SIMPACT tours and assist with visitor engagement as requested
Maintain learner and participant confidentiality while upholding security and compliance standards
Participate in faculty and departmental meetings to support the design, planning, and implementation of simulation experiences
Collaborate with faculty and staff to ensure simulation activities meet curricular goals and operational requirements
Coordinate workflow between departments to ensure efficient communication and task completion
Provide administrative support to SIMPACT, including document preparation, communications, data entry, and maintenance of program records
Generate, compile, and distribute reports—including scheduling metrics, utilization data, participation records, evaluation summaries, and operational insights—to support program assessment and accreditation needs
Communicate effectively with simulation educators, administrative staff, technical staff, and other stakeholders to ensure successful execution of simulation events
Contribute to a positive, collaborative, and professional work environment
Perform other job-related duties as assigned to support the mission and operations of SIMPACT