Shipping Manager

Digifabshop & CWK Associates•City of Albany, NY

5d•$60,000 - $80,000•Onsite

About The Position

The Shipping Manager will be responsible for overseeing all aspects of the shipping department, including warehousing, freight coordination, project oversight, ERP utilization, team leadership, resource and budget management, compliance, safety, and quality control. This role ensures the efficient and safe execution of shipping operations, meeting departmental objectives, timelines, and quality standards.

Requirements

ERP experience preferred but not required, internal development available for the appropriate candidate.
The ability to read and understand 3D renderings, digital architectural drawings and custom millwork shop drawings.
Knowledge of hardware and materials common in architectural fabrication.
Expressed proficiency in all aspects of team members respective departments subject matter.
Communication – Effectively conveys accurate information to coworkers, Team Leaders, and supervisors while carrying out tasks.
Reading Comprehension - Understands written sentences and paragraphs in work related documents.
Quality Control Analysis - Ability to Examine products, services, or processes to evaluate their quality.
Efficiency – Balances quality and timeliness while carrying out shop assignments.
Active Listening - Gives full attention to what other people are saying, takes time to understand the points being made, asks questions as appropriate.
Digital Literacy - Proficient in use of electronic communication Email and Microsoft teams, Microsoft office suite, as well as Digifabshop’s/CWKA’s payroll and HR software platforms.
Knowledge of different materials and their handling requirements.
Attention to detail and commitment to precision.
Problem-solving skills and the ability to troubleshoot issues as they arise.
Physical stamina and the ability to lift and handle materials.
Safety-conscious mindset.
The ability to stand continuously for up to 2 hours at a time.
The ability to lift items up to 75 lbs. frequently and repeatedly.
Visual Acuity
Manual Dexterity

Responsibilities

Receive product from the assembly manager and store in the FGI warehouse.
Ensure all job and shipping component labeling is correct.
Properly protect all product for freight and the jobsite.
Oversee packing and loading of trucks.
Order all trucks per project management's instruction.
Coordinate and order 3rd party warehousing when needed.
Keep min max material floor bins stocked for the department. Restock supplies as needed from the cage in coordination with the receiving manager.
Requisition non minmax supplies for the department.
Prepare all packing lists in the system for outgoing shipments.
Correct shipping component lists as needed for proper labeling and pack list generation.
Systematically ship out all parts as they are physically shipped.
Coordinate with PMs anytime shipping instructions are incomplete.
Enter and manage backordered parts or shipping components in the system.
Close jobs in the system, coordinate with dept managers and receiving if any operations or material issues are not complete.
Issue (pick) any FGI that is built to inventory to orders as needed.
Perform regular cycle counts of FGI inventory and report results to finance and project management.
Write purchase orders for trucks in the system.
Ensure successful project execution within the department, meeting objectives, timelines, and quality standards.
Coordinate workflow and resources to maximize efficiency and productivity.
Oversees day-to-day shop production activities within one’s respective area of ownership to ensure that we are meeting or exceeding production expectations.
Perform annual reviews for all direct reports.
Train staff on the skills required to work in the shipping dept. maintain a system of regular cross training to ensure the company has multiple staff trained on all necessary shipping skills.
Lead, manage, and inspire the department team to perform at their best.
Provide guidance, direction, and support to ensure team members are clear on their roles and responsibilities.
Mentor and coach team members, focusing on developing their technical and professional skills.
Identify opportunities for training and growth, fostering continuous improvement within the team.
Works with the team to train and oversee new employees on-boarding and development, communicating job expectations, appraising contributions and resolving conflicts where and when necessary.
Manage departmental resources, including materials, equipment, and personnel, to ensure optimal project outcomes.
Work within budgetary constraints and provide input on cost-saving opportunities.
Maintains forward awareness of critical production schedule deadlines, anticipating roadblocks and delays to proactively resolve issues in advance.
Always maintain clean and organized workspaces in the department.
Oversee the use of correct use of Lock Out tagging for equipment in the department.
Always be aware of safety practices in real time in the department.
Stop any unsafe behavior immediately.
Train all staff on the company’s safety standards and practices upon hiring and refresh the staff often.
Plan ahead with the staff for any material handling that could risk injuries.
Discipline any staff that ignores safety standards and practices.
Promote a culture of see something say something to all staff regarding safety.
Ensure department operations comply with company policies, industry regulations, and safety standards.
Promote a culture of safety and responsibility within the team.
Adhere to safety protocols, including the safe operation of machines and equipment, and report any safety issues or concerns.
Maintains a safe and healthy work environment by following and enforcing standards and procedures, complying with all legal regulations and OSHA requirements.
Receive and inspect all incoming finish goods, report any quality issues to the assembly manager.
Perform final QC inspection on the product before it is issued to the FGI warehouse.
Lead and or participates on initiatives aimed at improving processes, increasing efficiency, and enhancing the quality of work produced by the department.
Observes fabrication techniques and processes with a careful eye and works to improve them.