Shipping Coordinator

Syntec Optics•Rochester, NY

About The Position

The Shipping Coordinator is responsible for shipping and receiving activities, managing finished goods, customer overrun inventory, and packaging supplies. The role coordinates daily shipping needs with Customer Service, Accounting, Purchasing, and the Expeditor; verifies quantities and paperwork; and helps ensure products are packaged and shipped accurately and without damage. The position also maintains inventory accuracy and an organized Shipping/Receiving area, and may assist with projects, operational work, cycle counting, year-end inventory, and reporting as needed.

Requirements

High school diploma or GED.
At least two years of Shipping/Receiving experience.
Ability to use Excel, Word, and PowerPoint.
Ability to use Microsoft Outlook to communicate regularly with customers, vendors, and internal staff.
Familiarity with custom software programs for freight vendors such as UPS and FedEx.
Basic arithmetic skills and attention to detail.
Ability to handle multiple priorities.
Good communication skills.
Ability to work independently with minimal supervision.
Ability to solve practical problems and deal with a variety of concrete and abstract variables where limited standardization exists.
Ability to stand for long periods and occasionally lift and/or move up to 50 pounds.

Responsibilities

Forward daily customer shipping transactions and incoming packing lists to Accounting.
Verify whether quantities produced and/or plated will satisfy customer order quantities, and advise the Expeditor when a job is short.
Determine appropriate packaging for parts shipped to and from outside services, follow work instructions, and ship products to customers without damage.
Review UPS, Federal Express, and Local Delivery Service statements to help control shipping expenses.
Pull product ahead of its ship date to avoid surprises on the shipping day.
Review purchase orders for outside services and packing materials to ensure they are properly closed.
Adjust overruns into inventory in a timely manner.
Ensure the accuracy of overrun and finished goods inventory.
Verify information and quantities for non-stock or special-order items.
Ensure all items are shipped properly, including correct containers and counts, appropriate packing slips or invoices, and associated paperwork.
Receive products, verify quantities in the ERP system, and notify Purchasing of discrepancies.
Maintain a clean, organized Shipping/Receiving area.
Work with Customer Service on daily shipping requirements.
Work on special projects and related assignments when requested.
Work in various operational areas when necessary and assist Accounting with cycle counting and year-end inventory when needed.
Compile reports and track data when required.
Perform other related duties and assignments as required.