Shipping and Receiving Clerk

Exhibit Concepts • Vandalia, OH

7d • Onsite

About The Position

The Shipping and Receiving Clerk is responsible for receiving, verifying, and documenting all inbound parcel and material shipments and ensuring timely, accurate distribution to the appropriate departments. This role maintains clear receiving records to support project execution and material traceability, supports outbound loading and related documentation for trade show projects, and serves as a backup to the Warehouse Coordinator and Shipping Coordinator as needed. The Shipping and Receiving Clerk also completes local supply pick-ups and deliveries as assigned. This is a hands-on warehouse, production-support, and logistics role requiring accurate documentation, safe material handling, professional communication, sound judgment, and the ability to escalate non-routine issues appropriately.

Requirements

• High school diploma or general education degree (GED); 3-5 years related experience and/or training (or equivalent combination of education and experience); valid driver’s license and an acceptable driving record are required.
• Must be eligible to operate company and/or rental vehicles under company policy.
• Must be comfortable using Outlook and Excel to maintain logs, communicate shipment status, and support shipping/receiving documentation.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Apply common-sense judgment to follow written and verbal instructions, solve routine problems, and understand spatial relationships for loading varying sizes of materials on different truck types.
• Uses judgment to determine when issues can be handled independently and when they must be escalated.
• Must successfully complete ECI forklift certification before operating forklift equipment independently.

Nice To Haves

• Experience loading trucks with a sit-down forklift.
• Experience with BOLs, packing slips, carrier labels, LTL/freight paperwork, or shipment manifests.
• Experience in trade show, exhibit, custom fabrication, production, warehouse, or logistics environments.
• Experience using Microsoft Excel, Outlook, Teams, and project/shipment tracking tools in a warehouse or logistics setting.
• Familiarity with Teamwork or similar project management tools is preferred.
• Prior sit-down forklift experience preferred.
• Experience loading trucks with a forklift is strongly preferred.

Responsibilities

• Receive inbound parcel and material deliveries (e.g., UPS, FedEx, freight, courier) and stage items for efficient distribution.
• Escalate non-routine discrepancies, carrier issues, project-impacting delays, or damaged materials to the appropriate coordinator or leader.
• Ensure received materials are accurately logged, labeled, communicated, and staged so project teams can identify material status, location, and discrepancies.
• Ensure receiving and shipping documentation is complete, organized, and maintained in accordance with company procedures.
• Distribute received materials to the appropriate departments and/or project staging locations.
• Maintain receiving and material-staging areas in a clean, safe, and organized condition; assist with maintaining minimum shipping-supply levels.
• Follow all company safety procedures when receiving, staging, loading, unloading, lifting, operating equipment, and working around warehouse, dock, and production areas.
• Report unsafe conditions, damaged materials, or equipment concerns promptly.
• Complete local pick-ups and deliveries as assigned using company and/or rental vehicles as authorized.
• Use sound spatial judgment to sequence, position, and secure materials of varying sizes to support safe and efficient truck loading.
• Serve as backup support for the Shipping Coordinator and Warehouse Coordinator, which can include booking carriers, obtaining shipping labels for parcel service, packing necessary items in a manner they arrive undamaged, assisting with unloading return trucks and covering warehouse needs as required.
• Perform other related duties as assigned to support production and warehouse operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED