Shipping and Invoicing Coordinator

Ice Western • Calgary, AB

1d • Onsite

About The Position

We are seeking a detail-oriented and organized Shipping & Invoicing Coordinator to manage outgoing shipments and customer invoicing processes. The ideal candidate will ensure orders are shipped accurately and on time while maintaining precise billing and documentation records.

Requirements

• Previous experience in shipping, logistics, invoicing, or administrative support preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office and ERP/accounting systems
• Ability to multitask and work in a fast-paced environment
• Strong communication and problem-solving skills
• High school diploma or equivalent required
• Forklift certification or experience is considered an asset

Nice To Haves

• Experience with shipping software and courier platforms
• Knowledge of inventory management systems
• Basic accounting or bookkeeping knowledge

Responsibilities

• Prepare and coordinate shipment of goods to customers
• Verify billing information, purchase orders, and payment terms
• Generate invoices, packing slips, shipping labels, and related documentation
• Verify order accuracy before shipment
• Coordinate with warehouse, logistics providers, and customer service teams
• Track shipments and resolve delivery issues when required
• Maintain accurate shipping and invoicing records
• Process customer billing and follow up on discrepancies
• Monitor outstanding invoices and follow up on overdue accounts
• Ensure compliance with company procedures and shipping regulations
• Assist with inventory and order management tasks as needed
• Assist with warehouse or shipping tasks when required

Benefits

• Comprehensive Health, Dental & Vision Coverage
• Paid Vacation
• RRSP Matching Plan
• Educational Allowance
• Employee Assistance Program
• Free Parking & Company Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED