Sheriff's Clerk II

Butte County•Oroville, CA

8d•Onsite

About The Position

The Butte County Sheriff’s Office is hiring a Sheriff’s Clerk II. This role is essential in supporting public safety services by coordinating administrative functions, maintaining confidential records, and assisting with personnel, payroll, recruitment, and daily operations. The ideal candidate is organized, dependable, detail-oriented, and thrives in a fast-paced, team-oriented environment. This position offers a rewarding career where administrative skills make a real difference in serving the community.

Requirements

Equivalent to completion of the twelfth (12th) grade.
Three (3) years of general clerical or office assistant experience or experience at a level equivalent to County’s class of Sheriff’s Clerk I.
Knowledge of modern office and customer service practices, equipment, and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Knowledge of general functions of law enforcement agencies.
Knowledge of telephone techniques and etiquette.
Knowledge of principles and practices of data collection and report preparation.
Knowledge of basic recordkeeping principles and practices.
Knowledge of business letter writing and the standard format for typed materials.
Knowledge of business arithmetic.
Knowledge of methods of preparing and processing various records, reports, forms, and other documents.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Ability to perform varied office and customer service support work with accuracy and speed.
Ability to type concise reports, correspondence, and other written materials from instructions.
Ability to prepare and process various records, reports, forms, and other documents specific to the Sheriff’s Department.
Ability to research, compile, and organize a variety of information and materials.
Ability to learn and understand the organization and operation of the Sheriff’s Department, County, and of outside agencies as necessary to assume assigned responsibilities.
Ability to learn, interpret, and apply all pertinent laws, regulations, codes, and ordinances and County policies and procedures relevant to work performed.
Ability to enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Ability to respond to and effectively prioritize multiple phone calls and other requests for service.
Ability to make accurate mathematical computations.
Ability to maintain a variety of filing, recordkeeping, and tracking systems.
Ability to organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Ability to use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Ability to effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates.
Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process.
All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application.
"See Resume" is not an acceptable response for any supplemental question.

Responsibilities

Serves as point of contact for the Sheriff’s Department; receives and screens visitors and telephone calls; takes messages, directs callers and visitors to the proper office or person, and/or provides information regarding department programs, activities, and functions; explains department and County policies and procedures according to established guidelines.
Prepares, processes, maintains, and files a variety of records, reports, and documents including warrants, writs, subpoenas, registration paperwork, restraining orders, notices of bankruptcy filings, claims of exemptions, permit and license applications, and related paperwork, while ensuring adherence with statutory imposed time limits and established policies and procedures.
Processes new inmates by gathering inmate, arrest, and bail information; processes release of inmates upon receipt of authorizing documentation; gathers release documentation and updates records and files accordingly.
Performs a variety of accounting support duties in the preparation, maintenance, and processing of accounts payable and accounts receivable records and transactions; determines and calculates required fees, accepts payments, accounts for monies received daily, and prints weekly receipts; generates purchase orders and invoices; reviews availability of funds in accounts and accuracy of information; processes month end deposit and journal entry transfers.
Researches, compiles, and organizes information and records for a variety of departmental, state-mandated, and statistical reports following established formats and reporting standards and verifying accuracy and completion of reports.
Completes and processes forms, records, applications, and/or other documents by gathering information from a variety of sources; contacts other County staff, external stakeholders, and/or the public as needed to obtain information.
Types correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, or instructions.
Proofreads and checks reports, forms, and documents for accuracy and completeness following department procedures; corrects grammar, punctuation, and spelling.
Executes livescan fingerprint services for County employees and members of the public.
Maintains calendar of court appearances and inmate visitation schedule.
Organizes and maintains accurate and detailed databases, files, and records; scans/images, inputs, indexes, and maintains a variety of data into assigned databases and systems; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destructing files.
Receives, processes, and assists in responding to public records requests and other requests for information; organizes information; and disseminates information after approval.
Performs other routine clerical support work as required, which may include, but is not limited to, copying documents, collating documents, maintaining lists and logs, opening and distributing mail, processing outgoing mail, ordering and maintaining inventory of supplies and forms, etc.
Coordinates work with other County departments and external agencies.
Attends various meetings and training as required or appropriate.
Performs related duties as assigned.