Sheriff's Record Supervisor

Hennepin County•Downtown Minneapolis, MN

2d•Onsite

About The Position

The Hennepin County Sheriff's Office is seeking a Custody Records Supervisor for the Central Records unit. This position oversees the day-to-day operations of Central Records to include supervision, scheduling, and training for records clerk staff. The responsibility for this position also includes overseeing inmate booking, releases, warrants, court orders, and other agency record inquiries. The Hennepin County Adult Detention Center Records Unit is responsible for processing approximately 40,000 inmate bookings annually. It is also responsible for coordinating records for about 700 daily detainees, processing about 150 releases a day and entering and clearing 150 warrants each day. The Central Records Unit is in a secured facility that operates 24 hours per day, seven days per week. Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Requirements

18 months or more of experience as a supervisor in the criminal justice field, which includes, but is not limited to, law enforcement, probation, warrant processing, custody bookings and charges, court orders, bail/bond processing court dispositions and court calendar management.
One year or more of experience as a Sheriff's Records Coordinator.
Six or more months of experience as a Sheriff's Records Coordinator and one year or more of general supervisory experience.
Understand and abide by Hennepin County’s core values and non-discrimination and respectful workplace policy.
Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.

Nice To Haves

Two years or more experience working in the Sheriff’s Office Final Release Unit.
State of Minnesota Criminal Justice Information Systems (CJIS) certification.
Strong interpersonal, communication, and problem-solving skills to handle extensive contact with staff, law enforcement agencies, crime victims, the judiciary, and the public.
Knowledge of computer word processing and spreadsheet software (i.e., Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems i.e., Jail Management Systems (JMS).
Ability to train, coach, and mentor employees and build team morale.

Responsibilities

Plan, assign, and direct daily operations of functions associated with inmate identification, booking, records, and warrants.
Provide leadership to further department-based strategies that align with county goals, mission and core values for diversity, equity & inclusion.
Select, train, motivate, and evaluate performance of employees.
Communicate and resolve conflicts with employees and the public.
Act as a technical resource on complex problems related to inmate identification, booking, and records/warrants.
Serve as functional manager of the unit's automated systems; troubleshoot system integration errors and equipment problems.
Play a major role in application and system changes and/or upgrades.
Resolve complex directives from court and interpret court outcomes.
Work and coordinate with internal and external business partners to align with court directives and resolve discrepancies.
Establish procedures to assure federal, state, and local legislative mandates, department policies, and deadlines are met; interpret rules, regulations, and policies in accordance with labor agreements.
Explain and interpret Sheriff's Office policies and procedures to the public, staff, attorneys, and law enforcement agencies; work closely with criminal justice partners in developing and implementing new initiatives.
Prepare a variety of narrative and statistical reports; develop and document procedures and manage individually assigned tasks.
Ensure proper accounting and security procedures for any monies received.
Develop and coordinate trainings for employees and engage in their professional development.