Sheriff's Criminal Records Supervisor I

Ventura County•Ventura, CA

1d•Onsite

About The Position

Under direction, supervises personnel assigned to shift; assesses workload requirements and assigns staff to ensure the functions are completed; trains staff in all functions of criminal records; performs specialized work; or other assignments and performs related duties as assigned. The ideal candidate is a knowledgeable law enforcement records professional skilled in records management, applicable laws, and handling, processing, and releasing police records. They bring proven lead or training experience, strong communication and judgment, and proficiency with records-related computer systems. The Sheriff's Records Supervisor I is distinguished from Sheriff's Senior Records Technician by the supervisor's full supervisory responsibility for an assigned shift.

Requirements

Considerable law enforcement records experience that has led to the acquisition of the required knowledge, skills, and abilities.
Three (3) years of experience in law enforcement records with at least one (1) year of experience as a lead worker or trainer.
Possession of, or the ability to obtain and maintain, a valid CLETS certification.
Ability to communicate effectively in writing must be demonstrated in the completion of the employment application and supplemental questionnaire.
Thorough knowledge of the principles and practices of records management.
Thorough knowledge of policies, procedures, and methods of law enforcement pertaining to the preparation, utilization, distribution, retention, retrieval, and release of police reports, arrest records, and a variety of other records and reports.
Thorough knowledge of federal, state, and local laws and regulations pertaining to records.
Thorough knowledge of computer operating systems and software related to processing and maintaining records.
Thorough knowledge of principles of training, supervision, and performance evaluation.
Working ability to supervise, schedule, train and organize the work of subordinate staff.
Working ability to select, monitor, evaluate, and recommend discipline for subordinate staff.
Working ability to communicate effectively, both orally and in writing.
Working ability to make independent judgments.
Working ability to remain calm and make rational decisions in hostile or emergency situations.
Working ability to maintain accurate records.
Working ability to perform basic math functions and cashiering.
Working ability to establish and maintain effective working relationships with co-workers, representatives from other governmental departments and agencies, sworn personnel, and members of the general public.
Working ability to prepare reports.
Working ability to ensure that the training and staffing needs of the unit are achieved.
Thoroughly skilled in computer keyboard and mouse operation.

Nice To Haves

Records Management certification.

Responsibilities

Supervises personnel assigned to shift.
Assesses workload requirements and assigns staff to ensure the functions of assigned shift are completed.
Adjusts work schedule; may approve overtime.
Assumes responsibilities of any position on the shift including: researching and processing criminal records; providing information to law enforcement personnel and the general public; performing fingerprinting and licensing services for the public; updating state, local, and federal computer databanks, and responding to inquiries.
Trains records staff in all functions of the criminal records division.
Enters and retrieves data from various governmental computer systems; trains subordinate staff on computer systems; develops user requirements for new database systems.
Monitors and reviews weekly performance evaluations completed by trainers; complete annual performance evaluations on assigned staff; sets and/or recommends work performance standards.
Interviews candidates and makes recommendations for hiring or promotion.
Prepares Department Divisional Reports as required.
Researches and analyzes information for NCIC validations, sealings, and release of information under the Public Records Act.
May testify in court.
Performs special projects as assigned.
Other related duties as required.