Record Center Supervisor

Laramie County Government•Cheyenne, WY

4d•Onsite

About The Position

Under limited supervision, supervises, plans and coordinates Records Center operations and activities. Oversees the day-to-day operations and activities of the Record Center; ensures compliance with applicable laws and regulations pertaining to the retention and destruction of public records. Hires, supervises and evaluates the performance of assigned personnel; coordinates and/or conducts employee training; verifies time sheets and approves leave requests. Provides essential logistical and operational support to Elections Division, including but not limited to equipment testing, deployment and retrieval, inventory and distribution of materials, equipment, and supplies, ensuring compliance with election security protocols and chain of custody procedures established by the County Clerk or designee. Oversees mail processing services including sorting and delivery of mail to County departments. Supervises digital imaging and access of County records: conducts training on records handling procedures. Coordinates with the Information Technology Department on program upgrades/changes and the development of new software applications. Reviews, analyzes and recommends records management information systems, technical tools, equipment, supplies and standards. Liaises with relevant divisions and departments to implement and improve records compliance; ensures security, confidentiality, privacy, protection and access of government records; provides technical assistance to County-wide agencies in relation to retention and service issues. Coordinates with County, City and State government officers and staff on requirements and procedures for imaging and records/information storage; reviews record services contracts and proposals for the County Clerk and other officials; develops forms used in relation to the transfer, retention and destruction of public records. Receives and processes requests for records research for all County departments, Circuit Court and District Court; performs data processing duties; makes recommendations in relation to programming/reprogramming needs. Develops and monitors the division budget; monitors supply inventories and coordinates supply vendors; schedules routine equipment maintenance; orders new/replacement equipment as required.

Requirements

High school diploma or equivalent
Four (4) years records/information management experience, logistics, warehouse, equipment and inventory management including supervisory experience; or an equivalent combination of education, training and experience
Valid driver’s license
Knowledge of records management operations and activities
Knowledge of laws and regulations pertaining to the retention/destruction of public records
Knowledge of records management systems, logistics, inventory management, warehouse operations or related field
Knowledge of imaging and records/information storage processes
Knowledge of mail processing services, activities, and standards
Knowledge of supervisory principles, practices, and methods
Skill in overseeing the day-to-day operations of a records center, warehouse, logistics, equipment and inventory management or similar responsibilities
Skill in ensuring the security, protection and access of government records and sensitive election equipment and materials
Skill in liaising with relevant parties regarding imaging and records storage
Skill in supervising and coordinating mail processing services/activities
Skill in effectively supervising, leading, and delegating tasks and authority

Responsibilities

Oversee the day-to-day operations and activities of the Record Center
Ensures compliance with applicable laws and regulations pertaining to the retention and destruction of public records
Hires, supervises and evaluates the performance of assigned personnel
Coordinates and/or conducts employee training
Verifies time sheets and approves leave requests
Provides essential logistical and operational support to Elections Division, including but not limited to equipment testing, deployment and retrieval, inventory and distribution of materials, equipment, and supplies, ensuring compliance with election security protocols and chain of custody procedures established by the County Clerk or designee
Oversees mail processing services including sorting and delivery of mail to County departments
Supervises digital imaging and access of County records
Conducts training on records handling procedures
Coordinates with the Information Technology Department on program upgrades/changes and the development of new software applications
Reviews, analyzes and recommends records management information systems, technical tools, equipment, supplies and standards
Liaises with relevant divisions and departments to implement and improve records compliance
Ensures security, confidentiality, privacy, protection and access of government records
Provides technical assistance to County-wide agencies in relation to retention and service issues
Coordinates with County, City and State government officers and staff on requirements and procedures for imaging and records/information storage
Reviews record services contracts and proposals for the County Clerk and other officials
Develops forms used in relation to the transfer, retention and destruction of public records
Receives and processes requests for records research for all County departments, Circuit Court and District Court
Performs data processing duties
Makes recommendations in relation to programming/reprogramming needs
Develops and monitors the division budget
Monitors supply inventories and coordinates supply vendors
Schedules routine equipment maintenance
Orders new/replacement equipment as required
Performs other duties as assigned or required