Shelter Administrative Assistant

Daviess County Fiscal Court • Daviess County, KY

6d

About The Position

The Shelter Administrative Assistant supports the daily clerical and administrative operations of the Animal Shelter, including public service by telephone and in person, and helping citizens with animal adoptions and reclamations. The role assists the Director with payroll and monthly billing and coordinates follow-up, reporting, and filing for animal bite cases in partnership with animal control, law enforcement, and the Health Department. It also handles supply orders, customer transactions, deposits, and volunteer scheduling and policy enforcement. Rotated weekend work is required.

Requirements

• High school diploma or GED and one year of related experience and/or training, or an equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos, and to write simple correspondence.
• Ability to present information effectively in one-on-one and small-group situations to customers, clients, and other employees.
• Ability to perform basic arithmetic using whole numbers, common fractions, and decimals, and to compute rates, ratios, and percentages and interpret bar graphs.
• Ability to apply common-sense understanding to instructions and deal with problems involving several concrete variables in standardized situations.
• Knowledge of accounting software and payroll systems.
• Valid Kentucky driver's license.

Responsibilities

• Handle clerical operations involving the public by telephone and at the Animal Shelter, including fielding complaints and assisting citizens with animal adoptions and reclamations.
• Assist the Director with payroll and monthly billing.
• Ensure bite cases are followed through and concluded in coordination with animal control, law enforcement officers, and other staff as appropriate.
• Ensure appropriate Health Department procedures are followed for testing rabies-suspect specimens.
• Provide the Health Department with reports and related information.
• Provide monthly and annual statistical information as requested.
• Ensure bite cases are completed and filed promptly after quarantine expires.
• Order supplies, handle customers, process transactions, and prepare deposits.
• Schedule volunteers and enforce volunteer policy.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED