Shared Services Associate

State of Ohio • Columbus, OH

2d • Hybrid

About The Position

The Ohio Office of Budget and Management (OBM) is the fiscal backbone of the State of Ohio enterprise. OBM works with the Governor and every state agency in providing policy analysis, fiscal research, and financial management services. We help state agencies shape Ohio’s future by ensuring the proper and responsible use of state resources! The Financial Support Services Associate (FSS Associate) will assist the OBM Financial Support Services (FSS) section, which is a business processing center that processes common administrative transactions for state agencies and business suppliers, with an emphasis on efficiency and customer service. Candidates selected for these positions must work the hours of 8:30 a.m. to 5:00 p.m. The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). This position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Requirements

• 18 mos. exp. in accounting, auditing, finance, business administration, or related field, or financial call center work in private sector or other governmental sector
• Completion of associate core coursework in accounting, auditing, finance, business administration or related field
• Equivalent of Minimum Class Qualifications For Employment noted above.
• Accounting and Finance
• Meet or surpass the production and quality goals
• Work well independently and as part of a team
• Have strong communication skills
• Be flexible
• Have strong attention to details

Responsibilities

• Makes updates to existing suppliers, such as name, address contact information, and tax identification changes
• Sets up and maintains electronic funds transfers (EFTs) for suppliers and Medicaid providers as well as other functions.
• Processing 1099s
• Processing IRS Levy and Release of Levy on suppliers.
• Generating and issuing IRS B-Notices.
• Request Auditing: Reviewing expense reports, travel authorizations, and receipts to ensure strict compliance with established State of Ohio and FSS policies.
• Compliance Control: Ensuring claims align with specific parameters, such as federal General Services Administration (GSA) lodging and per-diem rates.
• Transaction Processing: Managing and processing travel reimbursements smoothly within the state's accounting network.
• Process and pay approved invoices accurately and timely
• Ensure payments are supported by appropriate documentation and approvals
• Maintain payment controls and segregation of duties
• Monitor and prevent duplicate, erroneous, and fraudulent payments
• Reconcile accounts and support financial reporting activities
• Manage payment inquiries and supplier payment issues
• Working within the FSS business processing center, which handles diverse operational functions like Accounts Payable and Supplier Operations
• These associates handle the processing of invoices for a wide range of state agencies, as well as various boards and commissions.
• This team handles inquiries from both internal and external customers by telephone, email, and other channels while providing magical customer service.
• These associates process travel and expense reimbursement requests in accordance with state rules and guidelines for travelers doing state-related business.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree