Shared Services Associate (AP/AR)

Hilco Global•Northbrook, IL

3d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Payable (AP)/Accounts Receivable Associate to join our shared services team at Hilco Global, a leading financial services provider. The Shared Services Associate will be responsible for managing and processing the company's accounts payable and accounts receivable functions efficiently and accurately, ensuring timely payments to vendors and issuance of invoices to customers as well as maintaining accurate records.

Requirements

1-3 years of experience in accounts payable, receivable, finance, or accounting, preferably within a financial services company.
Experience with accounting software (e.g., Workday, Oracle) and proficiency in Microsoft Excel.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to work independently and manage multiple priorities.
Strong communication skills and the ability to collaborate with internal teams and external vendors.
Knowledge of financial controls and compliance regulations.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field (preferred but not required).

Responsibilities

Review, verify, and process vendor invoices for payment in accordance with company policies and procedures.
Ensure timely and accurate payments to vendors via checks, ACH, or electronic funds transfers (EFT).
Ensure timely issuance of invoices to customers and follow up to ensure invoices are received and being addressed.
Appropriate and timely application of funds received from customers including depositing any checks received.
Reconcile accounts payable/receivable ledgers to ensure accuracy and resolve discrepancies with vendors/customers in a timely manner.
Assist in auditing expense reports, ensure adherence to policy and support management of corporate card.
Maintain organized and up-to-date files for all accounts payable/receivable transactions, including invoices, receipts, and payment documentation.
Communicate with vendors/customers to resolve issues, such as discrepancies, overpayments, or underpayments.
Assist with the month-end closing process by providing necessary AP/AR reports and reconciling outstanding payables/receivables.
Provide timely forecasts for AP/AR to Treasury to ensure Treasury can forecast short term needs appropriately.
Provide daily, monthly reporting on customer receipts to operations.
Ensure compliance with internal controls and financial policies, including adherence to budgetary guidelines.
Contribute to process improvements in the accounts payable/receivable process to enhance efficiency and effectiveness.