AP/AR

Precise Tool, Advantech and Big City•Rochester, NY

10h•$25 - $36•Onsite

About The Position

The Accounts Payable/Receivable Representative is responsible for the accuracy of the company’s payables and receivables. The person in this position is trained to perform both the accounts payable and accounts receivable functions.

Requirements

Holds oneself accountable for doing whatever is needed to meet the commitments made around project outcomes.
Maintains adequate levels of performance and motivation despite job tasks that are routine, repetitive, and/or non-stimulating.
Ability to understand and carry out oral and written directives.
Ability to work well under pressure, to adhere to deadlines and the ability to be flexible.
Solid understanding of basic bookkeeping and accounts payable/receivable principles.
Position requires proficiency in various financial software applications and the ability to learn new applications quickly.
Data entry skills along with proficiency in mathematics.
Thorough operational knowledge and skills of specific equipment to be operated.
Excellent written and oral communication skills.
Knowledge of relevant software applications including Microsoft Office.
AAS in Accounting
Minimum 5-8 years' of experience in Accounts Receivable/Accounts Payable

Responsibilities

Set up and maintains vendor files.
Verify and audit vendors’ invoices for accuracy of prices, terms, transportation charges and conditions, and approves invoices for payment.
Match and audit purchase orders, receiving slips and invoices.
Check material part number and description, amounts, prices, discounts and other terms.
Initiate investigation procedures to rectify errors.
In accordance with established policy, contact vendors, transportation facilities, etc. to expedite correction of errors.
Prepare vendor payment checks.
Maintain all vendor master files in the accounts payable system, General Ledger account coding, sales tax forms and W-9 filings.
Perform any other tasks normally associated with a computerized accounts payable system.
Set up and maintain customer invoice files.
Review shipping documents and packing slips against sales orders for accuracy in shipments.
Review and resolve customer shipment discrepancies such as quantities, quotation pricing, special billing instructions, etc.
Prepare customer invoicing and special billings in the accounts receivable system matching up shipping documents.
Issue credit memos and resolve debit memos in conjunction with the sales department.
Receive all cash receipts, post cash into the accounts receivable system.
Resolves all cash adjustments.
Maintain all customer master files in accounts receivable system, General Ledger account coding, and any related tax forms.
Perform any other tasks normally associated with a computerized accounts receivable system.
Perform other administrative and clerical duties as required.