AP/AR Specialist

RockStep Capital • Houston, TX

4d • $55,000 - $60,000 • Onsite

About The Position

The AP / AR Specialist supports our accounting team. This in-office role will focus on managing accounts payable (AP) and accounts receivable (AR) functions, ensuring timely and accurate processing of financial transactions.

Requirements

• High School Degree
• 3-5 years of experience working in Accounts Payable / Accounts Receivable or general accounting
• Experience in reviewing balance sheets
• Proficiency in MS Office
• Highly proficient in MS Excel, Yardi, and Quickbooks

Responsibilities

• Ensure all external teams have payables and appropriate support are entered into Yardi prior to processing check run
• Enter all corporate invoices into Yardi and/or Quickbooks with appropriate support
• Process check runs weekly
• Ensure all payments are made timely and identify areas where late fees and penalties are being assessed
• Prepare all payments for distribution by the office manager, noting those which need priority or other special handling
• Ensure payments are mailed within 48 hours of printing
• File all payables online in an appropriate systematic manner
• Review cash balances to ensure sufficient funds are available for AP runs and communicate any fund shortages, prior to releasing checks for distribution, to the accounting manager and controller
• Respond to vendor/client inquiries regarding billing and payments
• Participate in corporate credit card processing and allocations.
• Ensure credit card payments are made timely
• Maintain and track monthly insurance allocation spreadsheet
• Ensure weekly processing of corporate accounts receivable
• Issue invoices where required
• Calculate and track allocations and reimbursements due to/from properties to corporate entities ensuring accurate reconciliations
• Collect checks, prepare deposits and enter payments
• Ensure payments are timely deposited at a minimum once a week
• Follow up on outstanding receivable balances
• Work with Accounting Manager to ensure all intercompany is reconciled monthly
• Assist with month-end closing processes as requested

Benefits

• Medical (generous employer contribution)
• Dental, Vision, Basic Term Life / AD&D and Long-Term Disability, and (100% employer paid for employee coverage)
• Employee Assistance Plan for the employee and their household (employer paid)
• Supplemental Life / Short-Term Disability
• 401(k) with company match
• Generous Paid Time Off- Emphasis on work-life balance in a supportive, team-oriented environment
• Career Growth: Opportunities for professional development in a high-growth, entrepreneurial setting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED