AR/AP Specialist

Thales•Montreal, QC

2d•Hybrid

About The Position

The Financial Shared Services Specialist is responsible for providing financial and administrative information in order to ensure effective, efficient and accurate financial and administrative operations. Ensure respecting the PTP (Procure to Pay) and OTC (Order to Cash) processes. The Avionics office in Marie-Curie, Montreal is Thales Group’s Centre of Competence for business and regional jet flight control systems is located at our Montreal – Marie Curie office. The team designs and integrates avionics suites, fly-by-wire flight control systems, SATCOM systems and other innovative concepts for the regional and business aircraft markets.

Requirements

Experience with large complex and technical businesses an asset
Strong Advanced proficiency with Excel, Word
ERP experience – SAP preferred
2 to 4 years of relevant experience in Shared Services, PTP, OTC, RTR
Bachelor degree in Finance, Accounting, business administration, Economics or related field
Fluently Bilingual, English and French
This position requires a good command of English to interact with, support, and/or provide services to international clients, employees, and/or partners, as well as to foreign government authorities who do not speak French.
Must be eligible or able to obtain authorization for access to controlled hardware, software or technical information including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

Nice To Haves

Strong communication and inter-personal skills
Customer focused and results oriented

Responsibilities

Perform the day-to-day processing of accounts payable and receivable transactions to ensure that accounts payables are maintained in an effective, up to date and accurate manner
Verify invoices and requisitions for goods and services
Verify that transactions comply with financial policies and procedures
Verify the payments proposal done by Infosys
Verify expense reports and make sure that it complies with company Travel Policy
Ensure effective communication with the Buyers and the Quality team to drive timely resolution of invoice processing delays in relation to inventory receipts, PO issues and vendor disputes.
Manage, communicate and resolve all queries in a timely manner.
Participate actively in clearing open items, advanced payments GL account, GRIR and other accounts during the month-end process.
Complete monthly supplier statement reconciliations of specified key suppliers and any others that need to be done.
Prepare month-end journal entries and ensure completeness of accruals.
Prepare monthly balance sheet reconciliations on Accounts Payable related accounts to ensure completeness, accuracy and validity
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Facilitate payment of invoices due by sending bill reminders and contacting clients
Generate financial statements and reports detailing accounts receivable status
Render assistance to other departments in organizing requests for diverse business units for customers and regulators
Perform analysis of accounting systems, observe any flaws, and give suggestions for improvement
Monitor and collect past due intercompany accounts receivable.

Benefits

Company paid Extended Health
Dental
HSA
Life
AD&D
Short-term Disability
travel insurance
Employee Assistance Plan
Well-Being program
Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
Company paid holidays
vacation days
paid sick leave
Voluntary Life
AD&D
Critical Illness
Long-Term Disability
Employee Discounts on insurance (home, and auto).