SEVIS COORDINATOR

Talladega College•Talladega, AL

5d•Onsite

About The Position

The SEVIS Coordinator is a professional administrative position in Talladega College’s Division of Student Affairs, within International Student Services & Compliance. The role supports international students and institutional compliance with federal immigration regulations by managing the day-to-day administration, monitoring, and maintenance of the Student and Exchange Visitor Information System (SEVIS). Upon formal institutional designation and federal authorization, the coordinator serves as a Designated School Official (DSO) and an institutional resource on F-1 student immigration requirements. The coordinator processes and maintains immigration records and Forms I-20, monitors enrollment and other reportable changes, meets federal reporting deadlines, and supports compliance reviews and audits. The role also advises international students on maintaining F-1 status, coordinates arrival and orientation activities, and helps students navigate campus resources and cultural transitions. The coordinator works with Admissions and Recruitment, the Registrar, Academic Affairs, Information Technology, Student Success, Housing and Residential Life, and other campus departments to maintain accurate records and support students’ successful integration, retention, and progress toward graduation. The position reports to the Vice President for Student Affairs/Dean of Students. It is full-time, 12-month, and based at Talladega College in Talladega, Alabama. The proposed salary is $44,000 annually. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evenings and weekends. There are no supervisory responsibilities. The reporting relationship, department designation, and salary range are proposed and subject to institutional approval.

Requirements

Bachelor’s degree from an accredited institution.
U.S. citizenship or lawful permanent resident status, as required for Designated School Official eligibility.
Ability to qualify for and maintain institutional designation as a DSO.
Strong organizational, analytical, and administrative skills.
Excellent written and verbal communication skills.
Ability to interpret policies, maintain accurate records, and meet regulatory deadlines.
Ability to manage multiple assignments while maintaining accuracy and confidentiality.
Proficiency in Microsoft Office applications, electronic databases, and student information systems.
Ability to work effectively with individuals from diverse cultural and educational backgrounds.
Ability to learn federal immigration reporting systems, SEVIS procedures, and applicable electronic data management processes.

Nice To Haves

Master’s degree in Higher Education Administration, International Education, Information Systems, Student Affairs, or a related field.
At least one year of experience serving as a DSO or supporting international student immigration compliance.
Experience with SEVIS, SEVP reporting requirements, and federal student immigration regulations.
Experience using Terra Dotta or comparable international student management software.
Familiarity with SEVIS batch processing, XML data files, and electronic reporting workflows.
Experience working with student information systems and institutional databases.
Experience in higher education administration, student affairs, admissions, or international student services.
Experience developing training materials, institutional reports, or compliance documentation.
Experience supporting international student orientation, advising, and retention programs.

Responsibilities

Serve as a Designated School Official (DSO) upon institutional approval and formal designation.
Maintain accurate and current SEVIS records for F-1 students and applicable F-2 dependents; process and maintain Forms I-20 and related immigration records.
Monitor and report changes in enrollment, academic programs, degree levels, addresses, program completion dates, and other required information within applicable federal deadlines.
Monitor full-time enrollment, identify potential F-1 status violations, reconcile SEVIS alerts and discrepancies, and communicate significant compliance concerns to institutional officials.
Maintain current knowledge of federal immigration regulations, SEVP policies, and institutional compliance requirements; assist with reviews, recertification, and audits.
Advise international students about maintaining F-1 status and provide guidance on transfers, changes of educational level, reduced course loads, CPT, OPT, program extensions, employment authorization, travel, reentry, changes of status, and reinstatement, as applicable.
Coordinate international student arrival, check-in, orientation, and immigration document verification.
Collaborate with Admissions, the Registrar, Academic Affairs, and other offices to ensure enrollment records reflect students’ academic standing and program participation.
Support students’ navigation of campus resources, academic expectations, and cultural transitions; document communications about immigration responsibilities and deadlines and refer complex matters to qualified legal professionals or appropriate federal authorities when necessary.
Maintain accurate, confidential electronic records; coordinate with IT and institutional data personnel to improve reporting accuracy and data integrity.
Support approved international student management systems, electronic reporting, data imports, batch processing, discrepancy resolution, and automated deadline notifications, as applicable.
Maintain secure access controls and follow cybersecurity and student-record confidentiality requirements; prepare reports on international enrollment, retention, academic classification, geographic representation, and program participation.
Establish working relationships across campus and coordinate verification of international student enrollment each academic term.
Assist in developing procedures for international student admissions, enrollment, academic progression, graduation, and changes in immigration status; maintain a calendar of federal deadlines and develop standardized communications for critical deadlines.
Provide periodic compliance updates and recommend policy or procedure improvements; participate in relevant committees and planning initiatives.
Coordinate international student orientation and educational workshops; develop materials about immigration responsibilities, employment authorization, academic expectations, and campus resources.
Promote cultural awareness and international student participation in campus activities, maintain international student services website information with the appropriate office, and assist with communications and social media initiatives.
Collect and analyze student feedback, support internationalization and retention objectives, and perform other related duties as assigned by the Vice President for Student Affairs/Dean of Students.