Service Projects Coordinator
About The Position
The Project Coordinator position serves as an essential part of our Service Projects team within our Service Department. This role provides administrative support for the Project Managers, Project Executives, Field Technicians, and the Department Manager to ensure successful execution of projects. The ideal candidate combines strong organizational and problem-solving skills with the ability to manage multiple tasks, align resources, and navigate challenges. By maintaining seamless coordination and clear communication, the Projects Coordinator plays a critical role in upholding our commitment to excellence and customer satisfaction.
Requirements
- High school diploma/GED
- Proficient computer skills, with experience using Microsoft Excel.
- Experience in project coordination or a related field.
- Exceptional interpersonal and communication abilities.
- Strong organizational and time management skills with the ability to prioritize and multi-task.
- Ability to work independently without direct supervision.
Nice To Haves
- Experience with ERP systems or accounting is a plus.
Responsibilities
- Maintain scheduling of the technicians and communicate with the area service dispatcher.
- Responsible for issuance of purchase orders to technicians and project managers.
- Responsible for setting up projects within ERP software, enter project budgets, enter schedule of values, enter budget revisions for change orders, clean up committed costs, close projects.
- Obtain permits, prepare submittal packages, coordinate onsite inspections, comply with contract specifications for proper approvals, e.g., Bonding.
- Review and verify A/P invoices against purchase orders and prepare for approval. When there is discrepancy with Purchase order, communicate with vendor & PM to resolve and get credit issued.
- Prepare timecards for approval and entry into payroll system.
- Prepare all Time & Material billings by job.
- Reconcile job cost reports and edit for accuracy and completeness.
- Billings - Coordinate with Project Managers to assure billings are accurate and timely and issue all necessary paperwork.
Benefits
- $18 - $23/hr. based on experience, qualifications, and skills.
- Health, Dental, & Vision Insurance - PPO and HSA Plans available.
- Employee Stock Ownership Plan - We are 100% employee owned!
- Annual Profit-Sharing Bonus.
- 401(k) with company match.
- Paid Vacation Time
- Paid Maternal & Paternal Leave
- Safety incentives and awards - Earn extra PTO for being safe!
- Paid holidays include New Year's Day, Good Friday, Memorial Day, 4th of July, Labor Day, Thanksgiving, Black Friday, and Christmas.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
