Capital Projects - Capital Projects Coordinator

Workforce Development•Belle River, ON

19h•Onsite

About The Position

Reporting to the Manager- Capital Projects, the Coordinator - Capital Projects is responsible for assisting in coordinating activities on capital projects to ensure they are scheduled, implemented and financially managed in a professional and efficient manner. This position is vacant due to a temporary leave for up to 4 months.

Requirements

2 year college or equivalent combination of experience and training in Engineering, Architecture, Construction Business or another related discipline is required.
1 year of progressive practical experience in project coordination or related discipline including experience of construction and/or construction contracts.
Satisfactory police clearance
Oral communication and interpersonal skills
Problem-solving skills to gather relevant information
Ability to review plans
Ability to work on several projects or issues simultaneously
Ability to work independently or in a team environment as needed
Excellent organizational skills to prioritize and complete work with minimal supervision within appropriate timeframes.
Experience in a computerized environment and a working knowledge of office software such as Microsoft Office 365 suite of programs including, but not limited to Teams, SharePoint, Word and Excel.

Responsibilities

Assist the Manager- Capital Projects on all capital projects to ensure they are scheduled, implemented and financially managed in a professional and efficient manner.
Maintain database on capital project annual budgets, tendering protocol and updating tender templates, tracking capital expenditures.
Monitor project payment certificates, consultant and supplier invoices and contractor payment certificates, comparing with original budget approvals or approved change orders thereof.
Remain apprised of current legislation and regulation requirements required to coordinate capital projects.
Assist in the preparation of preliminary and final project timing and scheduling.
Track and ensure all project approvals are in place including but not limited to senior levels of government, engineering agreements, contract documents, purchase of service level agreements and Council approvals.
Assist and coordinate with vendors and the various project related emails, requests, tracking, etc. on capital projects.
Ensure all tendering and advertising procedures comply with purchasing procurement policies in coordination with procurement division.
Assist in the preparation of scheduling of capital projects to be tendered.
Assist with the preparation of contract administration and associated documentation.
Assist with grant applications and reporting thereof for capital projects.
Assist in the preparation of small tenders related to capital projects and assist with posting and coordination of all tenders.
Assist with coding invoices on capital projects.
Assist in the preparation of Request for Quotations/Proposals for vendor selection for the capital projects for design and other services as required.
Continually monitor and make suggestions on continuous improvements to deliver capital projects.
Assist in the preparation, monitoring, processing and maintaining documentation pertaining to projects and the projects, quotes, tenders, traffic and public impacts including posting closures and notification letters for capital projects
Ongoing updating of data scheduling and milestone reminders for projects and the internal project dashboard
Commencing, updating and maintaining relevant online log of project data as part of the corporate and project dashboard
Advise leadership on project cost overruns, projections and schedules.
Assist in the communication on projects including public requests for information and timing of projects as well as notification requirements for EMS, School board and bus company, garbage and mail.
Assist in regular, internal and external meetings with concise minute taking and project updates for capital projects.
Set up, manage and organize filing for projects (paper and electronically).
Perform other duties as assigned.