Service Operations Manager

Alma Lasers•Buffalo Grove, IL

1d•$115,000 - $135,000•Onsite

About The Position

The Service Operations Manager is responsible for leading and overseeing the Field Service, Depot Service and Client Relations teams across the U.S. and Canada. This role is accountable for delivering exceptional customer experiences, ensuring timely and accurate service, execution and billing, optimizing operational performance, and supporting the achievement of company objectives. The Service Operations Manager is responsible for associate development, labor planning, workload management, customer support escalation, inventory coordination, and continuous improvement of service operations. This position serves as a key liaison between Service, Product Development, Customer Service Representatives (CSRs), Manufacturing, and Parts Procurement to ensure timely issue resolution and exceptional customer satisfaction. This role is expected to evaluate existing service operations and proactively develop scalable processes, systems, and best practices that improve efficiency, consistency, and the overall customer experience. This role requires both office-based and field-based work and may require travel up to 50%.

Requirements

Minimum two-year degree or equivalent education is preferred.
2–5 years of experience servicing electronic or medical equipment systems.
Previous supervisory or management experience in a technical service environment.
Experience working in a medical instrument/device environment strongly preferred.
Experience working in an ISO-certified or regulated quality environment preferred.
Familiarity with standard electronic test equipment, wiring diagrams, schematics, and service manuals.
Excellent leadership and people management skills
Strong mechanical and electrical troubleshooting abilities
Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
ERP experience strongly preferred; NetSuite experience preferred
Salesforce experience preferred
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Positive attitude and collaborative team approach
Ability to manage multiple projects and priorities in a fast-paced environment
Experience managing service KPIs and performance metrics
Strong customer escalation management skills
Ability to analyze operational data and identify process improvements
Budget management experience preferred

Nice To Haves

Minimum two-year degree or equivalent education is preferred.
Experience working in a medical instrument/device environment strongly preferred.
Experience working in an ISO-certified or regulated quality environment preferred.
ERP experience strongly preferred; NetSuite experience preferred
Salesforce experience preferred
Budget management experience preferred

Responsibilities

Supervise, coach, train, and develop client relations associates, field service and depot service technicians.
Manage day-to-day service operations, including call center management, escalations and repair related activities associated with field or depot service (repairs, preventative maintenance, inspection, etc.).
Lead and develop the client relations team, ensuring a high level of customer satisfaction, responsiveness, and effective communication with customers throughout the service lifecycle.
Optimization of the call center and service organization utilizing advanced technology.
Oversee labor planning, associate scheduling, workload balancing, overtime management, and service resource allocation.
Support associate development through performance reviews, goal setting, technical training, and skill enhancement initiatives.
Ensure all technicians are fully trained on Alma products, including new technologies, software updates, and safety requirements.
Supervise mechanical and electrical installations while ensuring compliance with project scope, company procedures, and customer expectations.
Respond to technical support inquiries from customers and Client Relations Representatives (CSRs), providing guidance for troubleshooting and resolution of complex equipment issues.
Research and resolve repair issues through direct communication with Manufacturer, Product Development and Engineering teams.
Collaborate with Parts Procurement to maintain appropriate inventory levels and ensure timely ordering and delivery of service parts.
Complete and oversee weekly parts orders and inventory coordination activities.
Monitor and improve service turnaround times through process improvements and operational efficiency initiatives.
Inspect products returned to manufacturing and assist with Return Material Authorization (RMA) processes.
Implement, maintain, and ensure compliance with Alma quality system standards and service procedures.
Develop strategies to improve service performance, technician productivity, customer satisfaction, and operational effectiveness.
Assist with interviewing, hiring, onboarding, and retaining qualified service personnel.
Maintain accurate service documentation, inspection records, and operational reports.
Monitor and report on key service performance metrics, including response times, first-time fix rates, turnaround times, customer satisfaction, technician utilization, and service profitability.
Collaborate with Sales, Clinical Training, Product Management, Manufacturing, and Quality teams to improve customer outcomes and support new product launches.
Develop, implement, and continuously refine standardized operating procedures (SOPs), workflows, and best practices across all service functions.
Lead continuous improvement initiatives by analyzing operational data, identifying root causes, and implementing process improvements that enhance productivity, service quality, and operational performance.
Establish and monitor key performance indicators (KPIs) to measure process effectiveness and drive continuous operational improvements.