Service Coordinator

Alfa Laval Spiral•Houston, TX

6d•Onsite

About The Position

The Service Coordinator provides overall support for repair and reconditioning work for both our external and internal customers. Key areas include provide quotations to our sales force, prioritize and coordinate repairs, overall management / administration of each repair order, continually seek ways to improve repair processes and techniques. The Shop Coordinator contacts customers to discuss repairs, quote repairs, follow up discussions after repairs, and assists in order entry and invoicing as needed. This is an onsite position located in Houston, TX.

Requirements

High School or GED.
Minimum five years hands-on experience with repairing/reconditioning in manufacturing, job shop or customer service environment desirable.
Ability to read and work from blueprints.
Ability to prioritize work and meet deadlines.
Strong communication and respectful interpersonal skills both written and verbal.
Demonstrate ability to perform effectively within a team environment.
Some understanding of machining and welding techniques.
Ability to work within stressful situations (Resilience).
Fundamental knowledge of standard word processing software and spreadsheets.
Customer Service Orientation.
Execution.
Drive.
Teamwork.
Flexibility.
Communication skills.
Judgement.
Initiative.
Integrity.

Nice To Haves

Ability to read and work from blueprints.
Some understanding of machining and welding techniques.

Responsibilities

Prioritize and coordinate the overall flow of repair and reconditioning projects with Team Leaders and Management, focusing on improving utilization and throughput.
Provide jobs status & updates to Sales team.
Maintain production schedules and assist with regularly scheduled production meetings.
Manage coordinate standard outsource process.
Research customer equipment in proprietary systems to confirm accuracy of parts and lead time.
Utilize BPCS programs, Jeeves, Installed Base, SALLY, CAS and OPTO, etc., to find information and to update modifications made on equipment.
Create & assure job packets for repair and reconditioning projects have the applicable drawings, quality plans and checklists, scan sheets, and EHS related documentation.
Create and formalize repair quotes to end customers and internal Sales teams.
Review of shop quotes before pricing and finalization.
Perform tasks within proprietary applications in MRP and Lotus Notes systems (order parts and expedite as needed, create PO’s for outsource operations, occasionally schedule freight, etc.).
Interact and communicate repair information to shop, end customers, and sales personnel.
Assist Service Center team to meet published baseline measurements and KPI’s.
Manage job costs: Assures selling price and costs are in line to maintain acceptable margins.
Assure recovery is in line with the jobs.
Be engaged and drive 5S projects, investment requests and process improvements in all areas.
Maintain applicable inventory reports, records, and proprietary software.
Coordinate and assist in the completion and documentation of all ACT warranty claims.
Positive participation in meetings, ALPS and improvement initiatives.
Perform other duties as directed by Management and business needs.