Serials and Electronic Resources Associate

CMA•Cleveland, OH

11d

About The Position

The Serials and Electronic Resources Associate supports the Ingalls Library and Museum Archives in fulfilling its missions to support the museum’s collections, research, exhibitions, publications, programs, and activities, and to preserve records documenting the museum’s origins, development, achievements, and activities. The library and archives identify, acquire, organize, and provide access to information in support of institutional values and strategic and DEI plan initiatives. This position handles the acquisition, cataloging, processing, and maintenance of serials, auction catalogs, dealer catalogs, and other continuations in all formats. The associate works with vendors on shipping and billing matters, creates auction catalog records according to national standards, manages the shelving of serials and catalogs in technical services and library stacks, and identifies items for commercial binding. The role also provides backup and cross-training support across library services, assists with work-study students, interns, and volunteers, and maintains proficiency in the library’s integrated library system, OCLC, and museum finance software. The position requires occasional lifting and/or moving of up to 25 pounds and may involve exposure to dust, dirt, and other possible allergens. The hourly rate is $18.70. Applicants should submit a resume, cover letter, and three professional references.

Requirements

Bachelor’s degree in liberal arts, with an emphasis in art history or a related field.
At least two years of experience working in a research or academic library, especially in cataloging or acquisitions, or an equivalent combination of education and experience.
Ability to work as a team player, communicate effectively with library and archives constituencies, prioritize projects, work independently with limited direction, and assist in library and archives support services.
Proficiency in essential functions of integrated library systems (ILS) and OCLC.
Excellent organizational, problem-solving, interpersonal, oral communication, and written communication skills, including the ability to meet deadlines and quotas.
Ability to read, analyze, and interpret complex documents; write reports and other business documents; and effectively present information in one-on-one and small-group settings to supervisors, visitors, vendors, museum management, and staff.
Ability to respond to queries from library and archives constituencies; familiarity with database programs and all components of Microsoft Office Suite.
Ability to solve problems and deal with a variety of abstract and concrete variables.
Ability to sustain close attention to detail over extended periods and interpret complex written, oral, or scheduled instructions.
Ability to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Working knowledge of at least one foreign language and proficiency in using foreign-language dictionaries.

Responsibilities

Process serial orders, including setting up vendor orders, creating and maintaining order records in the integrated library system, researching vendor status reports, maintaining vendor records, receiving and inspecting materials, processing returns, and processing invoices for payment through the museum financial management system.
Receive and process arriving serials, including check-in, collating, routing, and shelving.
Monitor expected serials through claims processes and correspondence with vendors.
Maintain recent acquisitions shelves and serials stacks, including identifying items appropriate for binding.
Maintain the auction catalog collection by ordering, receiving, claiming, cataloging, and maintaining price-list acquisition records and statistics.
Maintain the dealer catalog collection by receiving, copy cataloging, routing, and shelving transferred materials.
Perform copy and original cataloging of auction catalogs using national cataloging standards, including MARC and AACR2/RDA.
Provide cross-training backup and support for the Acquisitions Department as needed.
Provide on-call circulation support as needed.
Maintain proficiency in essential functions of the integrated library system, OCLC, and museum finance software.
Reconcile expenditures on the monthly general ledger provided by the finance department.
Compile and report appropriate department statistics monthly.
Maintain relevant information on library bulletin boards, including daily schedules, local events, and fellowships, conferences, and jobs related to CWRU students.
Assist with supervision and workflow organization for work-study students, interns, and volunteers.
Participate in monthly technical services department meetings.

Benefits

Partner-level membership to the Cleveland Museum of Art.
Free, unlimited admission to select ticketed museum exhibitions, with two adult member tickets per visit subject to availability.
50% off admission to select ticketed exhibitions for members’ guests.
Free admission to select ticketed exhibitions for unlimited children age 17 and younger when accompanied by a member.
Priority registration and discounts for museum art classes for adults and children.
20% discount in the museum store.
10% discount in the museum restaurant and café.
Annual subscription to Cleveland Art members magazine.
Free garage parking.
Free or discounted admission to other cultural institutions, including the Natural History Museum, Botanical Gardens, and Cleveland Zoo.
Medical insurance.
Dental insurance.
Vision insurance.
Life and accidental death and dismemberment insurance.
Voluntary life insurance.
Short-term disability insurance.
Long-term disability insurance.
Health savings account (HSA).
Flexible spending account (FSA).
401(k) with company match.
Accident insurance.
Critical illness insurance.
ID theft services.
Legal services.
Pet insurance.
Employee assistance program.
Paid time off.