Serials and Electronic Resources Associate

Cleveland Museum of Art•Cleveland, OH

11d

About The Position

The Serials and Electronic Resources Associate supports the Ingalls Library and Museum Archives in fulfilling their missions to support the museum’s collections, research, exhibitions, publications, programs, and activities, and to preserve records documenting the museum’s origins, development, achievements, and activities. The position supports the institution’s strategic plan and DEI initiatives by helping identify, acquire, organize, and provide access to information. The associate handles acquisition, cataloging, processing, and maintenance of serials, auction catalogs, dealer catalogs, and other continuations in all formats. Duties include coordinating with vendors on shipping and billing issues, creating auction catalog records according to national standards, managing shelving in the technical services workroom and library stacks, and identifying materials for commercial binding. The role also supports other library and archives services, including acquisitions and circulation, and may assist with workflow for work-study students, interns, and volunteers. The position is full-time, with an hourly rate of $18.70. The role requires occasional lifting or moving of up to 25 pounds and may involve exposure to dust, dirt, and other possible allergens.

Requirements

Bachelor’s degree in liberal arts with an emphasis in art history or a related field.
At least two years of experience working in a research or academic library, especially in cataloging or acquisitions; or an equivalent combination of education and experience.
Proficiency in essential functions of integrated library systems (ILS) and OCLC.
Ability to work as a team member, communicate effectively with library and archives constituencies, prioritize projects, work independently with limited direction, and assist across library and archives support services.
Excellent organizational, problem-solving, interpersonal, oral communication, and written communication skills, including the ability to meet deadlines and quotas.
Ability to read, analyze, and interpret complex documents; write reports and other business documents; present information effectively in one-on-one and small-group settings; and respond to queries from library and archives constituencies.
Familiarity with database programs and all components of Microsoft Office Suite.
Ability to solve problems involving abstract and concrete variables, sustain close attention to detail over long periods, and interpret complex written, oral, or scheduled instructions.
Ability to occasionally lift and/or move up to 25 pounds.

Nice To Haves

Working knowledge of at least one foreign language and proficiency in using foreign-language dictionaries.

Responsibilities

Process serial orders, including setting up vendor orders; creating and maintaining order records in the integrated library system; researching and processing vendor status reports; maintaining vendor records; unpacking, receiving, and inspecting materials; processing returns; and submitting invoices through the museum’s financial software.
Receive and process arriving serials through check-in, collating, routing, and shelving; monitor expected serials through claims and vendor correspondence; maintain recent acquisitions shelves and serials stacks; and identify items appropriate for binding.
Maintain the auction catalog collection by ordering, receiving, claiming, cataloging, and maintaining price-list acquisition and statistics.
Maintain the dealer catalog collection by receiving, copy cataloging, routing, and shelving materials transferred to the department.
Perform copy and original cataloging of auction catalogs using national standards, including MARC and AACR2/RDA.
Provide cross-training backup.
Support the Acquisitions Department as needed.
Provide on-call circulation support as needed.
Maintain proficiency in essential functions of the integrated library system, OCLC, and museum finance software.
Reconcile expenditures on the monthly general ledger provided by the finance department.
Compile and report appropriate department statistics monthly.
Maintain relevant information on library bulletin boards, including the daily schedule, local events, and fellowships, conferences, and jobs related to CWRU students.
Assist with supervision and workflow organization for work-study students, interns, and volunteers.
Participate in monthly technical services department meetings.

Benefits

Partner-level membership to the Cleveland Museum of Art, including free unlimited admission to select ticketed exhibitions, guest and children’s admission benefits, art-class registration and discounts, museum store and restaurant discounts, and an annual subscription to Cleveland Art members magazine.
Free garage parking.
Free or discounted admission to other cultural institutions.
Medical insurance.
Dental insurance.
Vision insurance.
Life and Accidental Death and Dismemberment Insurance.
Voluntary life insurance.
Short-term disability insurance.
Long-term disability insurance.
Health Savings Account (HSA).
Flexible Spending Account (FSA).
401(k) with company match.
Accident insurance.
Critical illness insurance.
ID theft protection.
Legal services.
Pet insurance.
Employee Assistance Program.
Paid time off.