Senior Workplace Specialist

Outreach • Seattle, WA

8h • Onsite

About The Position

Outreach is seeking a full-time, highly organized, and energetic Senior Workplace Specialist to support our Seattle HQ Office. As the primary point of contact for Outreach employees and guests, you will represent the company professionally and maintain a positive demeanor. You will need to manage multiple projects simultaneously, adapt to a dynamic early-stage company environment, and provide executive assistance as required. This role reports to the Global Workplace Manager. This role is fully onsite, five days a week at our Seattle office — 333 Elliott Ave W.

Requirements

• 3+ years of experience providing administrative support and facilities/office management
• Proactive, detail-oriented, and highly organized
• Strong interpersonal and communication skills
• Ability to multitask in a dynamic, fast-paced environment
• Strong technical aptitude – ability to utilize and leverage technology and systems
• Ability to work independently and with limited supervision

Nice To Haves

• Prior experience working in an early-stage company environment is a plus!
• You’re self-motivated, resourceful, comfortable with ambiguity, and enjoy wearing lots of hats

Responsibilities

• Own all aspects of office operations for our Seattle office and liaise with other international Outreach offices to provide guidance and ensure consistent application of practices
• Budget management for Seattle HQ office
• Provide assistance and help to create an engaging, friendly environment for all employees, candidates, and guests
• Oversee all site Health and Safety - ensuring that necessary policies and procedures are in place and acting as Fire Marshal and First Aider
• Own relationship with local property management to manage our office security and various maintenance needs
• Plan and organize logistics for on-site company meetings and events including but not limited to regular happy hours, quarterly All-Hands, holiday celebrations, and off-site team training events
• Coordinate in-office lunches
• Receive mail, package shipments, and deliveries
• Keep drinks, snacks and office supplies well-stocked
• Work with cleaning vendors to ensure high cleanliness standards
• Support the People team with tasks and projects as needed
• Manage relationship with office vendors related to facilities, maintenance, and other workplace related issues
• Own several internal operational systems like space planning tools and keycard access
• Act as a source of office and company information to all employees

Benefits

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed