Remote Senior Union Payroll Specialist

Aston Carter•Indianapolis, IN

5d•$32 - $38•Remote

About The Position

This Senior Payroll Specialist role focuses on processing complex U.S. and Canadian payrolls while ensuring full compliance with federal, state, provincial, union, prevailing wage, and certified payroll requirements. You will lead high-level, technical payroll processing, support a recently implemented Workday environment, and drive continuous improvement across payroll operations. This position offers the opportunity to work fully remote within a growing national organization that is expanding rapidly and investing heavily in large-scale initiatives and systems enhancements.

Requirements

At least 3 years of multi-state payroll processing experience.
At least 3 years of union payroll processing and reporting experience.
At least 3 years of prevailing wage experience.
At least 3 years of experience with high technical payroll processing, including intermediate to expert-level Excel skills such as pivot tables, VLOOKUPs, macros, and the ability to learn new systems quickly.

Nice To Haves

Bachelor’s degree in accounting, finance, or a related field (preferred).
Certified Payroll Professional (CPP) certification (preferred).
Experience with job costing and allocating payroll costs to projects.
Hands-on experience with CMiC or similar construction/contractor-focused systems (preferred based on skill details).
Working with union environments and union payroll complexities.

Responsibilities

Process complex U.S. and Canadian payrolls accurately and on time, ensuring compliance with all federal, state, provincial, and local regulations.
Review payroll transactions for accuracy, including wage calculations, deductions, withholdings, taxes, fringe benefits, and employee changes.
Administer and process union payrolls, including union fringe reporting and adherence to union agreements and related requirements.
Manage prevailing wage and certified payroll processing and reporting, ensuring compliance with applicable laws and project requirements.
Reconcile payroll, tax, and bank accounts on a monthly, quarterly, and annual basis, proactively identifying risks and resolving discrepancies.
Maintain strict compliance with wage and hour regulations, union agreements, and all applicable payroll laws and reporting requirements.
Serve as a central point of coordination for payroll-related initiatives, tracking action items, following up with stakeholders, and driving projects to completion.
Lead daily prioritization of payroll activities and communicate effectively with stakeholders to ensure critical payroll issues, tax matters, and system enhancements are addressed efficiently.
Partner with internal teams, vendors, and outsourced payroll providers to implement process improvements, system enhancements, and payroll-related updates.
Generate, review, and analyze payroll reports, including year-end data, union fringe reporting, general ledger activity, and other audit or management requests.
Monitor union and regulatory changes that impact payroll processing and system configuration, and adjust processes and systems as needed.
Maintain accurate payroll records and documentation while ensuring confidentiality of employee and company information.