Senior Subcontracts Manager

University of Dayton, Ohio • Dayton, OH

4d

About The Position

The Senior Subcontracts Manager performs subcontract management functions for sponsored programs. The role reviews documentation prepared by support staff, including requests for proposals, subcontract terms and conditions, modifications, and cost analyses. The manager independently conducts negotiations, monitors subcontract performance, oversees complex invoice approvals and closeout processes, and assists with audits.

The position assists with overall management of the subcontract administration function and support staff. It also advises Principal Investigators, senior management, and support personnel on University subcontracting policies, procedures, and regulatory requirements applicable to federal research programs.

Requirements

• Bachelor’s degree in a relevant field.
• Six years of related experience.
• Three years of purchasing or subcontracting experience in government contracting or research administration fields.
• Comprehensive knowledge and understanding of federal procurement regulations, including FAR, DFARS, and federal grant regulations.
• Computer skills in Microsoft Office Suite.
• Effective written communication skills, including contract drafting experience.
• Ability to communicate clearly and effectively with internal and external personnel in written and verbal form.
• Must be a U.S. citizen due to requirements of the University’s research contracts with the U.S. federal government.

Nice To Haves

• Advanced degree or coursework toward an advanced degree in a related field.
• Ten years or more of related federal contracting or federal subcontracting experience.
• Significant negotiation experience in purchasing or subcontracting.
• Experience with Deltek Costpoint or Ellucian Banner.
• Advanced knowledge and understanding of federal procurement regulations, including FAR, DFAR, and federal grant regulations.
• Advanced contract drafting experience.

Responsibilities

• Review documentation prepared by support staff, including requests for proposals, subcontract terms and conditions, modifications, and cost analyses.
• Independently conduct subcontract negotiations.
• Monitor subcontract performance.
• Oversee complex invoice approvals and subcontract closeout processes.
• Assist with audits.
• Assist with overall management of the subcontract administration function and support staff.
• Advise Principal Investigators, senior management, and support personnel on University subcontracting policies, procedures, and regulatory requirements pertaining to federal research programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior