Senior Staff Accountant

Milwaukee Repertory Theater•Milwaukee, WI

5d•$70,000 - $80,000•Onsite

About The Position

Milwaukee Repertory Theater is seeking a detail-oriented and systems-minded Sr Staff Accountant. The ideal candidate will combine strong attention to detail with strategic thinking, excel at problem-solving and process improvement, and thrive as a versatile team player in a fast-paced arts environment. This role offers significant growth opportunities for an accounting professional passionate about supporting the theater's mission while building efficient systems and communicating effectively across all departments.

Requirements

Bachelor's degree, in Accounting, Finance, or related field
3-5 years of direct accounting experience, preferably in nonprofit or arts organization
Proficiency in any type of accounting software (Milwaukee Rep uses Abila MIP)
Experience with AP systems and software is essential (Milwaukee Rep uses Bill.com)
Strong understanding of balance sheet reconciliation processes
Strong proficiency in Microsoft Excel, including pivot tables and data analysis
Exceptional attention to detail with ability to maintain accuracy under tight deadlines
Strong analytical and problem-solving abilities
Systems thinking with drive to improve processes and build efficiency
Self-motivated with ability to work independently and manage priorities
Excellent interpersonal skills and ability to collaborate across departments
Strong written and verbal communication skills to explain financial information clearly to non-finance stakeholders
Curiosity and eagerness to learn all aspects of theater financial operations
Flexibility and adaptability to take on diverse responsibilities and provide backup support
Proactive problem-solver with a continuous improvement and process efficiency mindset

Nice To Haves

CPA or CPA-track preferred
Familiarity with nonprofit accounting principles and fund accounting preferred

Responsibilities

Process invoices, code entries, and maintain vendor records with accuracy
Coordinate with various departments to ensure invoices are processed accurately and posted correctly to the general ledger
Prepare ad hoc payments (checks, wires)
Reconcile vendor statements and investigate discrepancies
Ensure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding, accruals, and liability tracking
Administer the company credit card system, including cardholder setup and policy enforcement
Monitor credit card transactions for policy compliance and appropriate business use
Manage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and coded
Ensure credit card transactions are accurately recorded in the accounting system with proper documentation and GL coding
Address policy violations and work with cardholders to resolve missing receipts or documentation
Maintain contractor and agent contracts, understand contract terms and structure payments
Set up vendors in system with correct payment structures
Manage 1099 year-end reporting and reconciliation
Organize and maintain contract filing system
Identify multi-year contracts for audit purposes
Flag upcoming contract renewals or expirations
Monitor bank account daily for fraud alerts and deposits
Perform bank reconciliation (Controller reviews for internal controls)
Deposit checks to the bank as needed
File sales tax returns on schedule
Process sales tax payments
Reconcile sales tax to GL
Organize and track commercial insurance policies and renewals
Collect and maintain current driver's licenses from employees
Provide updated driver's license list to insurance agents
Serve as point of contact for insurance-related questions and changes
Calculate royalty payments based on show activity and contract terms
Process royalty payments through AP
Ensure payments are recorded correctly in GL
Track and reconcile royalty accruals
Support month-end, quarter-end, and year-end close processes, including preparation and review of journal entries
Perform general ledger account reconciliations and resolve discrepancies in a timely manner
Review monthly balance sheet and income statement for accuracy; support preparation of financial reporting packages
Support management with ad-hoc financial analysis and special projects
Collaborate with department heads on budget planning and financial planning
Support grant reporting and compliance requirements
Serve as backup coverage for various team members during planned leaves and absences
Prepare audit schedules and respond to auditor requests during financial and compliance audits
Identify and implement opportunities for process improvements and workflow efficiencies within the finance function