Senior Specialist, Accounts Payable

Dine Brands Global•Pasadena, CA

6d•$55,000 - $65,000•Hybrid

About The Position

The Senior Specialist, Accounts Payable safeguards the accuracy, integrity, and timeliness of vendor payments. The role owns vendor management and maintenance, executes weekly and rent pay cycles, reconciles the securitized bank account, reviews bank exceptions, and audits invoice activity. It also supports oversight and analysis of Concur and partners with the AP Manager, Accounting, Treasury, and business stakeholders to maintain controlled, efficient, and audit-ready payables operations. The position supports AP accruals, suspense account management, outstanding checks, month-end close, and year-end 1099 production. It provides customer service to internal teams and external vendors, helps strengthen processes and controls, guides fellow AP team members, and supports special projects and other accounting department duties. The target salary is $55,000–$65,000, depending on experience. The job location type is hybrid.

Requirements

At least 4 years of accounts payable experience, including vendor master maintenance, payment processing, and account reconciliation.
Working knowledge of vendor onboarding, W-9 and TIN validation, and 1099 reporting requirements.
Experience with bank reconciliations and managing outstanding checks.
Working knowledge of AP accruals, suspense account management, bank exception handling such as positive pay, and month-end close processes.
Experience with automated general ledger and ERP systems.
Advanced proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis; proficiency with Outlook, Word, and PowerPoint.
Exceptional attention to detail and commitment to accuracy, controls, and fraud prevention.
Strong analytical and problem-solving skills, including the ability to research and resolve complex or unusual transactions.
Ability to manage multiple priorities and meet firm deadlines in a fast-paced environment, including a recurring weekly pay cycle.
Excellent organizational skills, sound judgment, and ability to work independently in a remote setting.
Excellent written and verbal communication skills and a service-oriented approach to internal partners and external vendors.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
PeopleSoft experience preferred.
Concur experience strongly preferred.

Responsibilities

Own the vendor master file by setting up new vendors, updating records, deactivating inactive vendors, and validating vendor documentation, banking information, and legitimacy.
Validate vendor Taxpayer Identification Numbers and W-9 information to support tax compliance and accurate vendor reporting.
Reconcile the securitized bank account weekly, investigate variances, and coordinate with Accounting and Treasury to resolve reconciling items.
Review and resolve daily bank exceptions, including positive pay items, rejected or returned payments, and unauthorized or mismatched transactions; coordinate decisions with Treasury and the bank.
Run the weekly pay cycle Monday through Thursday, ensuring payments are accurate, approved, and released on schedule; resolve exceptions and escalate issues as needed.
Run the rent pay cycle, validate lease and landlord payment data, and resolve payment discrepancies with Real Estate and other stakeholders.
Assist with Concur oversight and analysis by monitoring activity, identifying trends and exceptions, and recommending process improvements.
Audit processed invoices for coding and approval discrepancies and policy exceptions; investigate causes, drive corrections, and share findings to prevent recurrence.
Conduct duplicate payment audits across invoices, vendors, and payment runs; investigate and recover duplicate or excess payments and recommend control improvements.
Manage outstanding checks, including monitoring aged items, coordinating voids and reissues, and supporting escheatment and unclaimed property requirements.
Research and clear AP suspense account items, including unapplied, unidentified, or unmatched transactions, and keep balances current and supportable.
Prepare and support AP accruals each period, identify received-not-invoiced items, and reconcile and reverse accruals accurately.
Assist with month-end close tasks and reconciliations, ensure the AP subledger ties to the general ledger, and meet close deadlines.
Assist with year-end 1099 production, including data validation, vendor outreach, and corrections.
Provide customer service to internal teams and outside vendors, including franchisees, field management, and RSC team members; resolve issues promptly and escalate when appropriate.
Follow and help strengthen departmental policies, procedures, and internal controls; analyze and resolve unusual or complex transactions; provide guidance to fellow AP team members.
Support special projects and perform other duties as assigned within the accounting department.
Follow company policies, uphold professional standards, and perform work respectfully.