Senior Site Administrative Coordinator

Integra LifeSciences • Oakville, ON

13d • Hybrid

About The Position

Integra LifeSciences is a world leader in medical technology, dedicated to limiting uncertainty for surgeons, so they can concentrate on providing the best patient care. Integra offers innovative solutions in neurosurgery, reconstructive and general surgery, and regenerative wound care. Founded in 1989 and headquartered in Princeton, New Jersey, Integra has more than 4,000 employees worldwide. The Senior Site Administrative Coordinator will provide administrative and logistical support across Sales, Marketing, Contracting, and the General Manager, ensuring smooth day-to-day operations within this dynamic international organization.

Requirements

• At least 3 years in an administrative capacity
• Demonstrated Microsoft Office Suite skills, specifically Word, Excel and PowerPoint
• Superior organization and interpersonal skills
• Experience in planning events and procurement required
• Availability to work on-site 3 days per week, during normal business hours
• Proactive and solutions focused
• Professional, Approachable and service orientated
• Able to work independently and as par to a team
• Strong communication skills
• Ability to multitask and deal with competing priorities
• Adaptable and willing to take on a varied workload in a dynamic international organization

Nice To Haves

• Third Level Diploma or bachelor’s preferred
• ERP (Oracle) and iProc experience preferred

Responsibilities

• Provides administrative and logistical support across Sales, Marketing, Contracting, and the General Manager, ensuring smooth day-to-day operations
• Serves as the primary coordinator for sales meetings, customer engagements, marketing activities, and client visits
• Coordinates internal and external events, trade shows, and promotional activities, ensuring seamless execution
• Supports local payment processing via iProc, and related administrative workflows
• Supports execution of marketing campaigns and initiatives, including coordination, tracking, and administrative follow-up
• Organizes meetings, prepares agendas, captures minutes, and ensures timely follow-through on action items
• Manages expense reporting and administrative support for the General Manager and leadership team as needed
• Maintains and organizes marketing materials and customer-facing resources
• Maintains strict confidentiality and discretion when handling sensitive business and personnel information

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed