Administrative Support Senior Coordinator

Air Canada • Vancouver, BC

4d • Onsite

About The Position

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation. Flexibility drives performance: You’ll adapt to shifting priorities, varied workloads, and changing schedules while staying focused and effective. Self-drive fuels impact: You’ll take charge of your day, set your priorities, and keep things moving without needing direction. Multitasking keeps operations flowing: You’ll manage multiple tasks at once, prioritize effectively, and ensure nothing falls through the cracks—even under pressure.

Requirements

• High School diploma
• Minimum 3 years office experience
• Knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Aptitude for accuracy and detail
• Aptitude for math
• Demonstrate punctuality and dependability to support overall team success in a fast-paced environment
• This role may involve taking minutes, performing physical tasks like lifting or climbing, or working variable shifts

Nice To Haves

• Knowledge of SABA and/or ARIBA, an asset
• Restricted Area Identification Card (RAIC), an asset

Responsibilities

• Produce high-quality documents, reports, analyses, and professional correspondence
• Prepare statistical reports, comparative analyses, and investigate discrepancies
• Process, track, audit, and maintain invoices, records, and accruals
• Coordinate events, road shows, classroom bookings, and facility related activities
• Liaise with internal teams, external vendors, and third-party service providers
• Provide training, guidance, and support to departmental employees
• Support project planning, documentation, and communication for ongoing initiatives
• Troubleshoot basic hardware/software issues and maintain operational records
• Handle space planning, furniture coordination, and key distribution
• Ensure compliance with policies, regulations, and confidentiality requirements
• Prioritize workload independently while providing updates to managers and stakeholders

Benefits

• Pension program
• Employee Share Ownership Program
• Profit Sharing
• Health, dental, and life insurance for you and your family
• Air Canada’s recognition program (Shine)
• A generous employee travel program for you and other eligible once you have completed twenty-eight (28) weeks of service. This includes, but is not limited to standby travel, hotel & car rental discounts, Air Canada Vacation discounts, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED