Senior Administrative Project Coordinator

HDR•Irvine, CA

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Step into a role where your impact is felt every day at HDR, a company driven by employee ownership, collaboration, and a shared commitment to making the world a better place. As a Senior Administrative Project Coordinator, you won’t just keep projects running, you’ll be a trusted partner to executives and project teams, helping shape complex, high-impact water infrastructure projects that strengthen Southern California’s water reliability, sustainability, and resilience for the communities that depend on them. This is an opportunity to bring your expertise, judgment, and initiative to an environment that values your voice, supports your growth, and empowers you to contribute to meaningful projects.

Requirements

Associate degree in a closely related field or combination of education and relevant experience
A minimum of 3 years related experience
Proficiency in Microsoft Word and Excel
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Bachelor's degree
6-10 years of project accounting and administration experience in many of the roles described above
Proficiency in Microsoft PowerPoint, Outlook, Projects
P6 Scheduling
Experience with Oracle products
Adaptability and willingness to learn
Good communication and planning skills

Responsibilities

Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
Work independently and exercise considerable discretion with sensitive and confidential information
Manage multiple complex paper and electronic files, including high-level documents and records
Compose and develop correspondence and complex reports
Manage project insurance matters for both subs and HDR
Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
Manage project documents and files
Answer questions regarding company policies, procedures, and guidelines
Organize and coordinate meetings, and develop presentations
Work with complex contracts and sub-agreements
Track and monitor project budgets, workloads and schedules
Schedule, organize, and participate in project reviews
Exhibit professionalism with clients and corporate executives
Work closely with multiple executives, Project Managers, and project teams
Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
Ensure compliance with project contractual obligations as needed
Work closely with the Project Mangers to prepare project schedules in Microsoft Projects or P6
Perform other duties as needed