Administrative Project Coordinator

The University of Kansas Health System•Kansas City, KS

3d•Onsite

About The Position

The Administrative Project Coordinator provides high-level support to the assigned team/department by assisting with communication, organization, and project management activities. This role may contribute to the team by conducting research, preparing and analyzing statistical reports, in addition to project-based work and program development. The position may also involve planning, organizing, and scheduling events as requested.

Requirements

High School Graduate or GED.
2 or more years of experience in an administrative professional role.
Proficient in computer skills and Microsoft Office products.
Fluent English - Ability to read, write and speak.

Nice To Haves

Bachelors Degree Or Business school certificate, or associate degree
1 or more years of experience working with Volunteers.
1 or more years of experience with event planning.

Responsibilities

Provide high-level support to the assigned department.
Assist with communication, organization, and project management activities.
Conduct research, prepare, and analyze statistical reports.
Complete special projects as assigned by manager/director.
Serve as a liaison to other departments, agencies, and outside vendors as appropriate.
Serve as a key communicator to all levels of staff on behalf of the Director and/or Manager, as required.
Coordinate and disseminate communication to large audiences as needed, navigating complex and sensitive communication circumstances.
Assist with coordination of payroll, acting as a backup for Kronos managers.
Oversee department meeting schedules, including scheduling meeting/event rooms, preparing materials, ordering refreshments, and scheduling meetings.
Review, classify, and file correspondence and documents, utilizing a confidential file system containing sensitive documentation.
Develop and maintain shared folder files and documents, and keep resource lists up to date.
Coordinate the maintenance of office equipment, oversee the work order request process, and facilitate the process to purchase and receive office supplies.
As delegated by the Director, represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
Maintain files for contracts, invoices, and accounts receivable/payable processing.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.