Senior Secretary

State of South Dakota•Brookings, SD

9d•Onsite

About The Position

The Senior Secretary is a key position in the operations of the Brookings Vocational Rehabilitation District, a state- and federally funded program that assists individuals with disabilities in obtaining employment. The position welcomes many recipients of Vocational Rehabilitation services and serves as a resource for the public and coworkers. It implements procedures and adapts processes to meet business needs. Duties include scheduling appointments, maintaining files, authorizing services, paying invoices, organizing work for other support staff, and coordinating schedules. This is an office position, typically eight hours a day, Monday through Friday. Applicants should attach a resume. Applicants with a National Career Readiness Certificate may submit it, but it is not required for consideration. The position is eligible for Veterans’ Preference. Applicants must apply online; emailed resumes or other submissions will not be accepted. The State does not sponsor work visas. Employees must verify identity and eligibility to work in the United States and complete Form I-9; the State uses E-Verify.

Requirements

Strong customer service skills and the ability to multitask and work with a variety of people.
Knowledge of business English, including grammar, spelling, and punctuation; modern office equipment, practices, and procedures; computer software applications; and bookkeeping methods.
Ability to type accurately and operate a variety of office equipment.
Ability to proofread and edit for grammar, spelling, syntax, and style.
Ability to calculate arithmetic problems involving addition, subtraction, multiplication, division, and percentages.
Ability to communicate concisely and effectively, compose general business letters, and read and comprehend written materials.
Ability to accurately record, file, and transmit information; accomplish assigned professional tasks; organize and coordinate activities; and research and compile data.
Ability to establish and maintain effective working relationships with employees and the general public, and to exercise tact, patience, and discretion with people of varying backgrounds and temperament.
Must apply online; emailed resumes or submissions will not be accepted.
Must verify identity and eligibility to work in the United States and complete Form I-9.

Nice To Haves

A National Career Readiness Certificate may be submitted with the application, but is not required.

Responsibilities

Welcome recipients of Vocational Rehabilitation services and serve as a resource for the public and coworkers.
Implement procedures and adapt processes to meet business needs.
Schedule appointments.
Maintain files.
Authorize services.
Pay invoices.
Organize work for other support staff.
Coordinate schedules.

Benefits

15 days (120 hours) of vacation leave.
14 days (112 hours) of sick leave.
11 paid holidays.
Employee health insurance, including a plan with a $0 premium for employee-only coverage.
Flexible benefits, including dental, vision, life insurance, critical illness coverage, and more.
Paid parental and family medical leave.
6% fully matched retirement plan; this position is a member of Class A retirement under SDRS.
Reduced tuition for in-state colleges and universities.
Employee wellness program.
Continued education and training opportunities.