SENIOR RESEARCH ADMINISTRATOR, Sargent Administration

Boston University • Boston, MA

17h • Remote

About The Position

Boston University Sargent College of Health and Rehabilitation Sciences is a leading institution for health and rehabilitation sciences, serving over 1300 undergraduate and 600+ graduate students. The college is known for its outstanding faculty, cutting-edge research, and excellent educational and clinical experiences. It boasts more than 30 on-campus research facilities, clinical centers, and labs, and offers highly-ranked degree programs in occupational therapy, physical therapy, speech, language and hearing sciences, health sciences, human physiology, and nutrition. The Senior Research Administrator, reporting to the Director of Research Administration, will manage a complex and diverse grant portfolio for the college. This senior role is part of a team of 3.0 FTE research administrators responsible for the entire grant lifecycle. The position will provide accurate, responsive, and service-driven pre-award and post-award services to a dynamic community of investigators working with various federal, state, and industry sponsors. The role involves actively supporting, collaborating with, and advising principal investigators (PIs), and acting as a liaison with central administrative offices such as the Office of Research and Office of Sponsored Programs to ensure efficient and timely management of all sponsored awards.

Requirements

• Five or more years of professional experience in research administration at an R1 University or academic medical center.
• Comprehensive knowledge of sponsor/university guidelines, policies, and procedures, including those of federal funding agencies such as NIH, NSF, ARPA-H, and DoD.
• Proven ability to exercise independent judgment to ensure compliance with established university procedures and policies among the research community.
• Strong professional knowledge of federal grants management systems, enterprise financial systems, query tools, or grants management tools.
• Excellent technical skills to manage and learn new software platforms and financial reporting tools.
• Excellent attention to detail and a service-oriented approach.
• Strong organizational and time management skills with the ability to meet multiple deadlines and prioritize competing tasks.
• Excellent verbal and written communication skills.
• Skills to develop positive working relationships with internal and external stakeholders, faculty, administrators, and central administrative offices.
• BA/BS required.

Nice To Haves

• Certified Research Administrator (CRA) designation.

Responsibilities

• Manage a complex and diverse grant portfolio for the college.
• Provide accurate, responsive, and service-driven pre-award and post-award services for investigators.
• Actively support, collaborate with, and advise principal investigators (PIs).
• Serve as a liaison with central administrative offices, including the Office of Research and Office of Sponsored Programs.
• Independently review and prepare grant proposals for submission.
• Accurately interpret and review sponsor guidelines.
• Develop budgets for grant proposals.
• Draft administrative sections of grant proposals.
• Collect necessary materials for grant submissions.
• Review grant applications to ensure adherence to sponsor guidelines.
• Obtain institutional review and approval for grant applications.
• Monitor grant budgets.
• Reconcile grant expenses.
• Manage and monitor subawards.
• Oversee effort certifications.
• Prepare detailed financial projections and reports for grants.
• Identify areas of over- or under-expenditure and suggest corrective actions.
• Engage in contingency planning in a proactive manner.

Benefits

• Flexible work policies
• Background check includes contacting current and previous employer(s) to ask about substantiated findings of misconduct violating sexual misconduct policies within the last 7 years.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior