Research Administration Assistant

University of Florida • Gainesville, FL

1d • Onsite

About The Position

This is a time-limited position that provides comprehensive support for research administration. The role involves assisting with proposal development, review, and submission, as well as post-award activities such as budget monitoring, reporting, and payroll distribution. The assistant will track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines. A key aspect of the role is serving as a liaison between faculty, staff, central administration, and funding sponsors, while maintaining current knowledge of research compliance, policies, and procedures. The position also contributes to process improvements and assists with special projects.

Requirements

• High School diploma and four years of experience, or equivalent college coursework in place of experience.

Nice To Haves

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED