Senior Recruiting Coordinator -Hybrid (Denver or Cedar Rapids)

Transamerica•Cedar Rapids, IA

14d•$45,000 - $60,000•Hybrid

About The Position

The Senior Recruiting Coordinator works closely with Talent Sourcers and Recruiters to provide operational and administrative support for Transamerica’s hiring process and candidate experience. The role coordinates interviews, candidate travel, recruiting events, candidate documents, job advertising, and related hiring administration. It requires strong multitasking and organizational skills, confidentiality, and professionalism. The position supports the recruitment process from scheduling and candidate communications through offer preparation and onboarding coordination. It also maintains recruiting data and reports, contributes to candidate-experience and scheduling improvements, and may source and recruit for entry-level or administrative roles. The listed work environment is an office, with occasional travel of less than 10%; overtime may be required depending on business needs.

Requirements

Bachelor’s degree or equivalent experience.
At least 3 years of HR experience.
Broad knowledge of applicable laws and policies.
Proven experience supporting a team of managers in a fast-paced environment.
Excellent organizational skills and follow-through with internal and external contacts.
Strong proficiency in Microsoft Office, including Word, PowerPoint, Excel, and Outlook.

Nice To Haves

Knowledge of and experience with applicant tracking or recruiting information systems, such as Taleo.
Ability to work with teams in different office locations and promote teamwork.

Responsibilities

Coordinate complex phone and in-person interviews with talent sourcers, recruiters, hiring managers, interviewers, and internal and external candidates.
Schedule phone screens, video teleconferences, GoToMeetings, recruiting events, kick-off calls, interviews, and debrief meetings.
Communicate with candidates throughout scheduling, interviewing, application, and hiring.
Arrange candidate airfare, hotels, and transportation, and process candidate travel reimbursements.
Identify opportunities to improve the candidate experience and scheduling efficiency.
Post requisitions on internal and external sites and manage related administration.
Ensure candidates receive and complete pre-employment documents.
Input, track, and report recruiting information, including confidential headcount, recruiting activity, and expense reports.
May source and recruit candidates for entry-level or administrative positions.
Coordinate interview schedules among candidates, recruiters, business units, and agencies.
Reserve conference rooms, order food, and coordinate video conferences.
Maintain data management and integrity throughout scheduling and assessment, including entering relevant information into the applicant tracking system.
Develop an understanding of recruitment-area role profiles and candidate and hiring-manager needs.
Assist with writing job descriptions, interview guides, and employment advertisements.
Prepare offer letters and new-hire packets for internal and external candidates.
Host on-site candidates, including ushering them during interviews and providing lunch.
Coordinate with remote-office coordinators to provide consistent candidate care and manage logistics.
Process new-hire requisitions.
Manage the employment application process, ensuring candidates complete applications before on-site interviews and that applications are uploaded to the ATS.
Initiate candidate background checks and partner with the HR team to begin onboarding.