Senior Recruiting Coordinator -Hybrid (Denver or Cedar Rapids)

Transamerica•Denver, CO

12d•Hybrid

About The Position

The Senior Recruiting Coordinator works closely with Talent Sourcers and Recruiters to provide operational and administrative support for Transamerica’s hiring process and candidate experience. The role coordinates interviews, candidate travel, recruiting events, candidate documents, job advertising, and related hiring administration. It requires strong multitasking and organizational skills, along with discretion and professionalism when handling confidential information. The position is hybrid in Denver or Cedar Rapids. It is based in an office environment, may require overtime depending on business needs, and involves occasional travel of less than 10%.

Requirements

Bachelor’s degree or equivalent experience.
At least 3 years of HR experience and broad knowledge of applicable laws and policies.
Proven experience supporting a team of managers in a fast-paced environment.
Strong organizational skills and follow-through with internal and external stakeholders.
Strong proficiency in Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
Ability to handle confidential information with professionalism.

Nice To Haves

Knowledge of and experience with applicant tracking or recruiting information systems, such as Taleo.
Experience working with teams in different office locations and promoting teamwork.

Responsibilities

Coordinate complex phone and in-person interview schedules with talent sourcers, recruiters, hiring managers, interviewers, and candidates.
Schedule phone screens, video teleconferences, GoToMeetings, recruiting events, kick-off calls, and debrief meetings.
Communicate with candidates throughout scheduling, interviewing, application, and hiring processes.
Arrange candidate airfare, hotel, and ground transportation, and process candidate travel reimbursements.
Identify ways to improve candidate experience and scheduling efficiency.
Post requisitions to internal and external sites and manage related administration.
Ensure candidates receive and complete pre-employment documents.
Input data, track activity, run reports, and provide or update confidential reports, including headcount, recruiting activity, and expense reports.
May source and recruit for entry-level or administrative positions.
Coordinate schedules between candidates, recruiters, business units, and agencies; reserve conference rooms, order food, and coordinate video conferences.
Maintain data management and integrity throughout scheduling and assessment, including entering relevant information into the Applicant Tracking System.
Develop an understanding of recruitment-area role profiles and candidate and hiring-manager needs.
Assist with writing job descriptions, interview guides, and employment advertisements.
Prepare offer letters and new-hire packets for internal and external candidates.
Host on-site candidates, including ushering them during interviews and providing lunch.
Coordinate with remote-office coordinators to provide consistent candidate care and manage logistics.
Process new-hire requisitions and manage employment applications, ensuring each candidate’s completed application is received before an on-site interview and uploaded to the ATS.
Initiate candidate background checks and partner with the HR team to begin onboarding.

Benefits

Competitive pay
Annual bonus for eligible employees
Benefits package
Pension plan
401(k) match
Employee stock purchase plan
Tuition reimbursement
Disability insurance
Medical insurance
Dental insurance
Vision insurance
Employee discounts
Career training and development opportunities
Paid time off starting at 160 hours annually for employees in their first year of service
Ten paid holidays per year
Be Well holistic wellness program, including wellness coaching and reward dollars
Paid parental leave for eligible employees
Adoption assistance
Employee Assistance Program
Back-up care program
Paid time off for volunteer hours
Employee matching gifts program
Employee Resource Groups
Inclusion and diversity programs
Employee recognition program
Referral bonus programs