Senior Records Assistant
About The Position
Nelson Mullins, an AM Law 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required. You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.
Requirements
- Bachelor’s degree or equivalent experience
- Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
- Willingness to travel and assist with records handling, including lifting and moving boxes as needed
- Highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency
- Strong critical-thinking and problem-solving skills
- Effective communication with all levels of staff
- Proactive, solutions-oriented approach to work
- Comfortable learning and using technology, including scanning, tracking, and document or records management systems
- Interest in Information Governance, data management, or legal operations
- Willingness to contribute beyond day-to-day tasks and support broader IG initiatives
Nice To Haves
- Experience in a law firm or professional services environment
- Familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms)
Responsibilities
- Manage physical and electronic records in accordance with firm policies
- Process and integrate documents into enterprise systems
- Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives
- Assist with records retrieval, tracking, audits, and compliance efforts
- Partner with attorneys and staff on IG best practices
- Participate in system, data, and process improvement projects
- Ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices
Benefits
- Opportunities to participate and play roles in various pro bono and community service initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Senior
